[Hiring] Bilingual Executive Support Specialist @Job Duck

Role Description

Join Job Duck as a Bilingual Executive Assistant and provide essential administrative and operational support to senior leadership in a fast-paced immigration law environment. In this role, you will:

• Manage calendars, coordinate meetings, track priorities, and help ensure that important tasks and deadlines remain on schedule.
• Support academic responsibilities, presentation preparation, client communication, and special projects in both English and Spanish.
• Anticipate needs and approach every responsibility with discretion and accuracy.
• Help leadership remain focused on high-priority legal, operational, and academic commitments.

Monthly Compensation Range: from $1,060 to $1,150 USD.

Responsibilities include, but are not limited to:

• Coordinate meetings with team members, clients, and other relevant parties.
• Track tasks, priorities, and follow up items in BloomGrowth.
• Communicate with clients and team members in English and Spanish through phone calls and emails.
• Assist with scheduling and tracking personal appointments and commitments as requested.
• Handle confidential and sensitive information with professionalism and discretion.
• Send reminders and follow up on meetings, commitments, and important deadlines.
• Take initiative in identifying opportunities, proposing relevant events, and coordinating participation when appropriate.
• Maintain organized task lists, calendars, and follow up systems.
• Provide administrative assistance for special projects and initiatives.
• Coordinate schedules and deadlines related to academic projects and other commitments.
• Help prepare teaching materials, presentations, and PowerPoint slides.
• Send appointment confirmations, reminders, and follow up communications.
• Organize and prioritize daily tasks to help ensure responsibilities are completed on time.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Recommend practical ways to improve organization, coordination, and efficiency.
• Identify upcoming priorities, scheduling conflicts, and outstanding tasks.
• Assist the Managing Attorney with academic and teaching related administrative responsibilities.
• Direct messages, requests, and pending items to the appropriate individuals and help ensure they are addressed promptly.
• Serve as a point of contact for internal coordination and external communications.

Qualifications

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Excellent written and verbal communication skills in English and Spanish.
• Excellent organizational and time management skills.
• Experience managing multiple calendars and complex schedules.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities, deadlines, and competing requests.
• Ability to anticipate needs and follow through on commitments.
• Ability to work independently and collaborate effectively with a remote team.
• Professional discretion when handling confidential information.

Requirements

• Experience supporting senior leadership.
• Familiarity with immigration law or previous experience working in a law firm.
• Experience with task management platforms, project coordination, and presentation preparation.

Benefits

• Remote work opportunity.
• Schedule: Monday through Friday, 8:30 AM to 5:30 PM Eastern Time.