[Hiring] Aviation Scheduling Manager @The Walt Disney Company

Role Description

Magic takes flight when you join the Disney Aviation Group as our next Aviation Scheduling Manager. As part of a world-class aviation team, you will help deliver safe, seamless, and exceptional travel experiences for Disney's senior leaders, talent, and business partners around the globe.

Due to continued growth in our flight operations, we are expanding our team and seeking an experienced aviation professional who thrives in a fast-paced, high-touch environment. In this role, you will serve as the central coordinator for corporate flight operations, managing complex domestic and international travel schedules while balancing aircraft availability, crew requirements, passenger needs, and operational constraints.

Success in this role requires:

• Sound judgment
• Attention to detail
• Exceptional customer service
• The ability to adapt quickly as priorities change

You will play a critical role in ensuring safe, efficient, and compliant operations while delivering the level of service expected from a premier corporate aviation program. This position supports a 24/7 operation and requires flexibility to work non-traditional hours, including evenings, weekends, holidays, and on-call coverage.

Responsibilities

• Oversee corporate aircraft scheduling and operational coordination for executive and business travel.
• Partner with flight crews, executive assistants, mechanics, vendors, and aviation leadership to ensure every trip is executed safely, efficiently, and in compliance with company and regulatory requirements.
• Assign corporate aircraft and crew to meet the domestic and international travel requirements of senior executives and talent.
• Monitor daily fleet operations and re-allocate aviation resources in response to changes caused by diverse and unpredictable sources.
• Communicate with pilots, executive’s administrative assistants, mechanics, various support personnel, and vendors for complete and accurate updates.
• Responsible for crew logistics, including arranging/coordinating crew ground transportation and hotel accommodations.
• Responsible for passenger logistics, such as coordinating catering requirements and ensuring passenger ground transportation contact information is updated.
• Ensure all ground handling, landing/departure slots, and landing permits are in order before each trip departure.
• Research and find the most suitable charter airplane when charters are required.
• Document and provide accurate record keeping for internal audit, charge-back, and tax reporting.
• Work with various corporate staff organizations to schedule air travel in support of large, high-level group functions.
• Obtain, maintain, and renew international travel documents required for flight crews.

Qualifications

• Strong proficiency in aviation scheduling and dispatch practices within corporate or Part 91/135 environments.
• Advanced planning and scheduling skills, with experience integrating multiple constraints and updating schedules in real time.
• Excellent communication skills with a professional, customer-service mindset.
• Strong organizational skills, attention to detail, and the ability to manage multiple concurrent trips and priorities.
• Proficiency with scheduling and office productivity software.
• Ability to work non-standard hours to support continuous aviation operations.
• Demonstrated ability to solve complex problems and explain difficult concepts.
• Collaborative, team-oriented mindset with the ability to lead by example.
• 5+ years of relevant professional experience in aviation scheduling, dispatch, or complex operational planning roles.

Requirements

• High School Diploma required.
• Bachelor’s degree preferred.

Preferred Qualifications

• Experience as a corporate flight department dispatcher or aviation scheduler supporting executive travel.
• TripPlanning.biz scheduling experience.

Benefits

• The hiring range for this remote position is $115,500 to $154,800 per year.
• A bonus and/or long-term incentive units may be provided as part of the compensation package.
• Full range of medical, financial, and/or other benefits, dependent on the level and position offered.