[Hiring] Automation Specialist @OLIVER Agency - APAC

Role Description

The Automation Specialist's primary goal is to become an expert user of our automation tool, streamlining the creation of local market versions of master creative assets. This role is critical in reducing production time while ensuring high-quality, error-free artwork. By leveraging the automation tool, the Automation Specialist will drastically cut time in producing design variations, enabling faster market readiness.

What you will be doing:

• Oversee and manage the following technologies:
  • OLIVER automation tool for static marketing collaterals
  • OLIVER workflow management tool (including, but not limited to, approval and forecasting and scheduling modules)
• Workflow:
  • Master the automation and workflow tooling
  • Manage complex automation workflows across multiple regions, markets and languages
  • Follow a detailed automation process and evangelise this process across internal agency and external client teams
  • Oversee brief ingestion and work with OLIVER project managers to understand requirements
• Stakeholder Management:
  • Ensuring key client stakeholders are kept updated on the progress
  • Report blockers ensure RAIDs (Risks, Assumptions, Issues and Dependencies) are appropriately documented and reported
  • Guide the OLIVER offshore, Production Hub teams on their roles and responsibilities, processes and expectations during the entire automation process
  • Training and educating OLIVER and SIBG stakeholders on new and existing processes and tools highlighting efficiencies this will bring
• Design Engineering and Quality Assurance:
  • Collaborate with OLIVER design team to maintain creative and brand standards
  • Understand basic design principles and how utilizing automation will expedite the delivery processes
  • Efficiently brief and work with design team members
  • Conduct thorough quality assurance reviews
• Performance Analysis and Improvement:
  • Utilize data insights to drive performance improvements.
  • Develop actionable recommendations for quicker and more efficient production.
• Vendor Collaboration and Localization:
  • Ensure new translations are accurately integrated into the system, following the set processes maintaining consistency.

Qualifications

• 4-6 relevant years’ experience preferably within Digital Designer and/or Project Manager role/s
• Strong understanding of automation tools and technologies
• Previous experience of automation technology
• Previous experience of workflow technology including, but not limited to, approval, forecasting, resourcing and scheduling functionalities
• Proven ability to manage complex workflows across multiple countries/markets and languages
• Good analytical skills focused on performance improvement
• Knowledge of basic design principles, with the ability to learn and adapt design tools (InDesign) in partnership with designers
• Keen eye for detail in quality checking creative outputs, ensuring zero errors
• Strong communication and collaboration skills
• Ability to manage multiple projects simultaneously
• Experience of taking and interrogating briefs
• Dedication to achieving project goals and objectives
• Passion for and inquisitive about AI and new technologies
• Understanding and knowledge of AI tools is beneficial, but ability to learn and digest benefits and features of AI tools is critical

Requirements

• This role will be working as part of a global team working across time zones
• Strong time management discipline will be required as successful candidates will be required to attend occasional out of hours video calls and meetings
• Flexibility will be allowed to ‘make back’ this time

Benefits

• Equal opportunity employer committed to creating an inclusive working environment
• Ambitious environmental goals around sustainability, with science-based emissions reduction targets