[Hiring] Associate, Guidelines and Statements @Society Of Interventional Radiology

Role Description

The Guidelines and Statements Associate will support the Guidelines and Statements department and division and will have an integral and centralized role in supporting the daily operational and administrative responsibilities and functions of the department.

• Supports Guidelines and Statements department as needed and directed by the Manager of Clinical Guidelines and Statements
• Support Guidelines and Statements meetings, including expert panel and committee meetings and coordinates materials and resources
• Coordinate and assist with meeting logistics, including schedule meetings, send reminders, draft agendas, lead calls, take attendance, and minutes as needed
• In conjunction with the Guidelines and Statements Manager, organizes and facilitates the formation of guideline panels and writing groups by distributing, collecting, reviewing, and tracking pertinent documents including but not limited to writing group invitation forms, conflict of interest disclosure forms, and memoranda of understanding
• Assist with soliciting volunteers for document development
• Track and coordinate the open call for topics, including enforce submission processes, oversee the review of submissions for completeness/accuracy and provide guidance to submitters as needed
• Facilitate drafting periods for internal and external guidance documents, including sending out email notifications, collecting and merging comment forms, preparing them for review, and submission
• Facilitate the review, endorsement, and submission process of department documents
• Coordinate and track the progress of both internal guidelines and statements documents and external collaborations
• Create, manage, and collate results from surveys for projects including but not limited to annual open call for topics, writing group and guideline panel recommendation voting
• Create, format and distribute department updates (newsletter content, website updates, social media content, etc.) and other pertinent committee communications
• Maintain Guidelines and Statements webpages and mobile application to ensure content is updated and accurate
• Responds to and routes inquiries and feedback from volunteers, membership, external associations and the general public

Qualifications

• Bachelor’s Degree required, preferably in science or health-related field; or 2+ years of directly relevant experience; advanced degree or certificate preferred
• 2-3 years related experience in a medical office, health care and/or medical association environment preferred

Requirements

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint required), Google Docs, SurveyMonkey, Zoom, and meeting scheduling tools
• Excellent written and oral communication skills
• Ability to thrive within a team and collaborate both internally and externally
• Exemplary project management skills (ability to prioritize and be attentive to deadlines)
• Superior organizational skills and strong attention to detail
• Ability to work well independently and proactively

Benefits

• Salary: $60,000 - $65,000 per year

Working Conditions/Physical Requirements

• Small, fast-paced collaborative office environment with moderate noise levels
• Use of phones and computers for extended periods of time
• Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars
• Requires general mobility to move through the facility and, at times, ability to lift to 25 pounds
• Frequent interaction with internal staff and physician members/board via phone, in person, email, and other mediums
• Normal sitting and standing activities for an office environment
• Some travel primarily for annual scientific meeting