[Hiring] Assistant to the CEO @Factory 209 t/a Gradlinc

Role Description

We are a busy educational publishing services company that develops textbooks, readers and teacher’s guides for schools in South Africa and around the world. Our CEO needs a capable, well-organised assistant to help keep projects, files and admin running smoothly.

• Manage email, calendars, meetings and follow-ups
• Prepare, format and tidy Word documents: briefs, contracts, reports, templates and manuscripts
• Keep project trackers, schedules and freelancer records up to date in Excel
• Organise and name files and folders in OneDrive so everything is easy to find
• Prepare invoices, quotes and payment records
• Draft emails, letters and meeting notes
• Use AI tools to speed up drafting, summarising, checking and formatting, always checking the results yourself

Qualifications

• Very confident in MS Word (essential): styles, headings, tables, Track Changes and comments, templates, page layout and formatting long documents
• Very confident with AI tools (essential): for example ChatGPT, Claude or Microsoft Copilot. You know how to write good prompts, check the output, and keep confidential material safe.
• Strong admin skills (essential): organised, reliable, a strong eye for detail, and good at juggling several tasks and deadlines
• Comfortable with Excel, Outlook and OneDrive
• Excellent written English
• Your own laptop and reliable Wi-Fi (essential)
• Willing to sign a confidentiality agreement
• A bonus: experience in publishing, education or office administration

Benefits

• Paid, flexible work from home
• A varied role in a growing international publishing company
• Training and support from an experienced team
• A reference for future applications