[Hiring] Assistant to the CEO @Covent IT

Role Description

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior management in day-to-day operations and business communication. This role goes beyond traditional administrative support. The Executive Assistant will be responsible for:

• Coordinating executive activities
• Managing business correspondence
• Preparing presentations and material
• Conducting research to support strategic communication and decision-making

The ideal candidate is proactive, discreet, and able to manage multiple priorities in a fast-paced international environment.

Qualifications

• Higher education
• Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar role
• Excellent written and spoken English (business communication level)
• Strong organizational and multitasking skills
• Advanced computer literacy (MS Office / Google Workspace)
• Ability to prepare professional presentations and business documents
• High level of responsibility, attention to detail, and discretion

Requirements

• Manage the executive’s calendar, schedule meetings, calls, and appointments
• Coordinate internal and external meetings, prepare agendas and follow-up materials
• Organize online and offline meetings, business events, and team gatherings
• Arrange domestic and international business travel (flights, hotels, transfers, itineraries)
• Manage and draft professional business correspondence (emails, letters, official communication)
• Serve as a communication bridge between executives, internal teams, and external partners
• Track incoming requests and ensure timely follow-up
• Conduct contact and partner research (potential partners, vendors, industry contacts)
• Collect and structure information needed for meetings, negotiations, and business discussions
• Prepare briefing materials and summaries for executive meetings
• Prepare presentations, reports, and meeting materials for internal and external use
• Support the creation of executive presentations, documents, and analytical materials
• Maintain and organize documentation and correspondence records
• Manage confidential information with discretion and professionalism
• Coordinate communication with suppliers, partners, and service providers
• Ensure smooth communication between departments and stakeholders

Benefits

• Experience working with senior executives or international teams
• Experience preparing business presentations or reports
• Familiarity with calendar management and travel booking tools