[Hiring] Assistant Director (Patient Access Services) @Vanderbilt University Medical Center

Role Description

The Assistant Director supervises a section; analyzes and evaluates departmental policies and procedures; develops and supervises maintenance of general accounting and statistical record systems; recommends personnel actions, e.g., hiring, promotion, and termination.

Key Responsibilities

• Develop goals and objectives for the section based on interpretation of institutional policy and goals.
• Plan to achieve goals or establish priorities.
• Help section understand, share, and support the vision.
• Initiate changes in or develop new policies, procedures, and/or methods.
• Analyze long-range impact of decisions and plans.
• Ensure the most effective operations of the section through program development, process improvement, and coordination/integration of processes with other sections.
• Supervision to include responsibility for planning, coordinating, and controlling the work and procedures; provide advice/consultation to staff regarding problems.
• Adjust work schedules or project priorities to meet emergencies or changing conditions.
• Participate on departmental and/or interdepartmental committees to address problems and facilitate information exchange about programs, problems, etc.
• Provide information to others (oral or written) to explain/clarify problems, issues, or requests.
• Participate in periodic management meetings to keep top management informed of section problems and concerns.
• Analyze and evaluate ongoing section programs to identify areas where adjustments/improvements are needed.
• Develop staffing plans to ensure developmental objectives are being met.
• Define and achieve financial targets in support of business goals of the institution.
• Project future budget based upon analysis of current operations.
• Develop cost reduction projects and targets in collaboration with subordinate managers and operating section managers.
• Prepare justification or develop alternatives for cost containment/reduction.
• Prepare an annual operating budget for a unit or section, including direct labor, material and supplies, services, equipment maintenance, and replacement.
• Analyze and evaluate budget variance to determine cause.
• Create and exceed service standards utilizing key service dimensions and from knowledge of patient/customer expectations and best practice.
• Participate in establishing service standards for the section and determine if service standards are compatible with financial targets.
• Ensure that the service standards are met or exceeded by utilizing customer satisfaction, best practices, and market information to improve customer service and satisfaction.
• Create an organizational culture (both within and across departments) that provides a safe, satisfying, and enriching environment for employees and provides a qualified, competent staff to meet patient needs.
• Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department-specific job descriptions and measurable performance standards.
• Create an environment that encourages and supports self-development and learning for all staff through regular feedback, orientation, training programs, work experiences, and timely assessments of competency as measured against performance expectations stated in his or her job description.
• Conduct monthly staff meetings to share essential information with staff and discuss current problems and future plans.
• Ensure all Human Resource and VUMC policies and procedures are followed according to standards.
• Identify, establish, and evaluate quality assurance standards, programs, and procedures within the section.
• Establish and evaluate standards of performance to ensure safe, effective, and efficient operation of the section.
• Ensure that standards are met within area of responsibility to assure clinical enterprise accreditation/licensure.

Technical Capabilities

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

Core Accountabilities

• Organizational Impact: Establishes key tactical and operational plans of a sub-function or multiple departments that have a longer-term effect on results of the sub-function.
• Problem Solving/Complexity of work: Integrate knowledge and in-depth analysis from several areas to resolve complex problems that are both technical and operational.
• Breadth of Knowledge: Applies comprehensive knowledge of professional/technical area and broad management knowledge of other professional areas to carry out objectives.
• Team Interaction: Leads multiple departments with a function.

Core Capabilities

• Supporting Colleagues: Develops Self and Others; Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others.
• Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations.
• Communicates Effectively: Anticipates different audience concerns, styles, and finds mutually beneficial solutions across conflicting and sensitive issues.
• Delivering Excellent Services: Serves Others with Compassion; Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services.
• Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas.
• Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance.
• Ensuring High Quality: Performs Excellent Work; Anticipates problems or obstacles which may interfere with quality standards and develops plans to ensure area's quality standards are met.
• Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities.
• Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance.
• Managing Resources Effectively: Demonstrates Accountability; Identifies potential obstacles to goal achievement and develops solutions to address those obstacles.
• Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources.
• Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision-making capabilities.
• Fostering Innovation: Generates New Ideas; Identifies opportunities and leads development of new initiatives that create value across areas.
• Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies.
• Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.

Position Qualifications

• Relevant Work Experience: 4 years
• Education: Bachelor's

Benefits

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement, and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.