[Hiring] Assistant @BSTN Ventures GmbH

Role Description

We are seeking a highly organized and proactive (Virtual) Assistant with the highest degree of integrity and trustworthiness to provide comprehensive administrative and operational support. The ideal candidate will be a master of organization, an excellent communicator, and someone who can anticipate needs and manage tasks with precision. You will be a cornerstone of our operations, ensuring that administrative processes run smoothly and efficiently.

• Proactively identify tasks from various sources (e.g., emails, calls) and carefully track and manage them using tools like Microsoft Planner.
• Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up.
• Handle a variety of logistical tasks, including travel planning, booking flights and accommodations, and managing invoices.
• Carefully file and organize documents within our SharePoint system to ensure all files are easily accessible and logically structured.
• Conduct thorough research on various topics to support ongoing projects and initiatives.

This is a fully remote position with flexible working hours. However, the ideal candidate should be able to adjust their schedule to German business hours to accommodate occasional calls and meetings.

Qualifications

• Proficient in Microsoft Excel, Word, and PowerPoint.
• Comprehensive knowledge of Microsoft Outlook for email and calendar management.
• Excellent documentation and file management skills with a solid understanding of best practices for digital document storage and organization in OneDrive/SharePoint.
• Proficient in using tools like Gemini and GPT to improve productivity and efficiency.
• Fluent in German (required).
• Proven ability to handle confidential information with the utmost discretion and integrity.

Benefits

• Enjoy the flexibility to work from anywhere.
• Adapt your work to your personal schedule and commitments.
• Become a key player in a small, agile team with direct impact.

Company Description

We're a young, rapidly growing, and independent strategic investment advisory and management firm. BSTN Ventures works closely with investors and entrepreneurs on a wide range of projects, including sourcing to executing of private market transactions as well as management of investment portfolios. Our current portfolio is diverse, covering various sectors and asset classes, throughout Europe and Southeast Asia. We engage in our projects as partners and follow an entrepreneurial mindset by actively participating in venture projects.