[Hiring] Appointment Setter & Executive Assistant @Pearl

Role Description

The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization.

• Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines.
• Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency.
• Streamline repetitive workflows through automation and process improvements to reduce manual effort.
• Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers.

Qualifications

• 3+ years of experience as an Executive Assistant, Chief of Staff, or high-velocity operations role supporting senior leadership.
• Proven experience managing complex, multi-timezone calendaring in enterprise or B2B environments.
• Hands-on proficiency with CRM systems (HubSpot or similar), calendar tools, and collaboration platforms.
• Ability to independently learn and implement new tools, including automation or workflow platforms.
• Exceptional written English communication skills, including customer-facing correspondence.
• Extreme attention to detail and zero-error mindset in fast-paced, high-stakes environments.

Requirements

• Identify repetitive operational tasks and design workflows to automate or streamline them.
• Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows.
• Continuously improve internal systems, documentation, and operational handoffs.
• Assist leadership with customer-facing communications, internal documentation, and operational projects.
• Prepare presentations, documents, or materials required for enterprise customers.

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide