[Hiring] Agency Public Records Coordinator @State of Washington

Role Description

This Agency Public Records Coordinator position is eligible for full-time telework; however, occasional in-office presence may be required based on business needs. The duty station for this role is Maple Park in Olympia, and the anticipated start date is September 1, 2026. The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

The ideal candidate is motivated by supporting the Office of Organizational Risk and contributing to the agency’s commitment to transparency, accountability, and legal compliance. This individual excels at:

• Independently conducting complex, agency-wide records searches.
• Collaborating with staff at all levels, other public agencies, and members of the public.
• Distinguishing between public disclosure requests and litigation discovery.
• Applying state, federal, and case law—including RCW 42.56—to ensure accurate review, redaction, and release of records.

The ideal candidate is a proactive problem-solver who:

• Confidently manages routine issues while recognizing when to elevate high-profile or complex matters to the Public Records Officer.
• Thrives in a structured, high-volume environment.
• Maintains organized and consistent systems for records management.
• Demonstrates professionalism, clarity, and sound judgment in every interaction.

Qualifications

• Option 1: Six (6) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
• Option 2: Associate’s degree and Four (4) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
• Option 3: Bachelor’s degree and Two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.

The required Competencies include:

• Conflict Resolution Expertise: Ability to address potential issues proactively.
• Problem-Solving Skills: Proficiency in identifying and recommending resolutions aligned with program goals.
• Policy Development Expertise: Proficiency in creating and implementing program policies.
• Strategic Thinking: Ability to establish standards and procedures effectively.
• Legislative Knowledge: Proficiency in monitoring and adapting to regulatory changes.
• Research and Analysis Skills: Ability to support preparation of in-depth reports and plans.
• Communication Expertise: Proficiency in summarizing and presenting findings clearly.

Required equity competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Requirements

• Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.

Benefits

• Flexible work schedules and teleworking opportunities.