[Hiring] ADMINISTRATIVE SUPPORT @Scopes Facility Services, Inc

Role Description

The Administrative Support role is essential in ensuring the smooth and efficient operation of daily office activities within the organization. This position focuses on providing comprehensive administrative assistance to various departments, facilitating communication, and managing documentation to support business objectives. The successful candidate will:

• Coordinate schedules and organize meetings.
• Handle correspondence to enable teams to focus on their core responsibilities.
• Maintain accurate records and manage office supplies.
• Contribute to a well-structured and productive work environment.
• Enhance organizational effectiveness and support overall business success.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Requirements

• Experience with office management software and database systems.
• Familiarity with basic bookkeeping or budgeting processes.
• Ability to work independently and as part of a team in a fast-paced environment.
• Prior experience in a corporate or professional services setting.
• Additional language skills or customer service experience.

Responsibilities

• Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars.
• Prepare, edit, and distribute correspondence, reports, and presentations to support internal and external communications.
• Maintain accurate and up-to-date filing systems, both electronic and physical, ensuring easy retrieval of information.
• Serve as a point of contact for internal teams and external clients, responding promptly to inquiries and directing them appropriately.
• Assist in the procurement and management of office supplies and equipment to ensure uninterrupted office functionality.
• Support the preparation and coordination of company events, trainings, and other administrative projects as needed.
• Collaborate with other departments to streamline administrative processes and improve overall office efficiency.

Skills

The required skills such as proficiency in Microsoft Office and strong organizational abilities are utilized daily to manage schedules, prepare documents, and maintain records efficiently. Effective communication skills enable the candidate to interact professionally with colleagues, clients, and vendors, ensuring clear and timely information exchange. Time management and multitasking skills are critical for handling multiple responsibilities simultaneously without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate’s ability to support financial and operational tasks, contributing to smoother office workflows.

Benefits

• 401(k) with matching up to 4%
• Medical, Dental, Health Insurance
• Paid Time Off
• Bonus Potential
• Remote Work
• Phone Stipend