[Hiring] Administrative Coordinator @Kaizen Asset Management Services

Role Description

We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

Key Responsibilities

• Administration & Operations
  • Coordinate daily office workflows, scheduling, and meeting logistics across departments.
  • Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English.
  • Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards.
  • Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution.
  • Assist with onboarding, record-keeping, and internal coordination to support team efficiency.
• Stakeholder & Community Support
  • Serve as a professional point of contact for internal teams, owners, residents, and government entities.
  • Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management.
  • Assist in preparing meeting agendas, taking minutes, and following up on action items.
  • Help coordinate community engagement, sustainability initiatives, and internal events.
• Data & Process Support
  • Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards.
  • Support the preparation of budgets, service charge notices, and compliance-related documentation.
  • Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency.
  • Ensure strict confidentiality of financial, community, and stakeholder information.
• Emiratisation & National Development
  • Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration.
  • Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community.
  • Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards.

Qualifications

• Must be an Emirati National (UAE Citizen).
• University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus.
• Fluency in Arabic and English (written & spoken) — essential.
• Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools.
• Excellent organizational skills, attention to detail, and ability to multitask.
• Positive attitude, willingness to learn, and commitment to continuous improvement.
• Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders.
• Knowledge of UAE culture, government protocols, and local practices is highly valued.