[Hiring] Administrative Coordinator @University of New Mexico

Role Description

The Administrative Coordinator provides comprehensive administrative and operational support for the Art Department and serves as a primary point of contact for faculty, staff, students, visitors, and external partners. The position coordinates day-to-day departmental operations, manages calendars and scheduling, organizes meetings and special events, responds to inquiries, and composes and prepares correspondence and other administrative documents. The incumbent maintains confidential records, departmental files, databases, and reports while ensuring the accuracy and integrity of departmental information.

• Oversees a variety of operational functions, including office supply and equipment management, inventory and surplus, mail and shipping services, office equipment checkout, and departmental facilities coordination.
• Serves as the department's Building Coordinator, assists with facilities logistics, coordinates student locker assignments, maintains departmental rosters, manages the departmental email account, prepares undergraduate welcome communications and donor acknowledgment letters, and supports special projects and initiatives as assigned.
• Exercises independent judgment, prioritizes multiple competing responsibilities, and collaborates with campus partners to ensure the efficient operation of a large, complex academic department.

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Requirements

• Experience providing administrative coordination and operational support in a higher education or complex organizational environment.
• Knowledge of UNM policies, procedures, systems, and resources, or experience working with similar institutional processes.
• Experience with facilities coordination, including work orders, maintenance requests, and collaboration with facilities partners.
• Knowledge of UNM’s building management system (FAMIS) or similar facilities/work order systems.
• Experience with inventory management, asset tracking, equipment checkout, and surplus processes.
• Experience managing office operations, including purchasing, supplies, records management, and administrative systems.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities independently.
• Experience working in an academic, arts, or creative environment.

Benefits

• This is a benefits eligible position.
• The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
• UNM offers educational benefits through the tuition remission and dependent education programs.