[Hiring] Administrative Coordinator @Virtual Staff 365

Role Description

Our client is an automotive service and equipment management business supporting commercial clients. They are now seeking to hire an Administrative Coordinator to support fleet operations, registration processing, and administrative workflows for a fast-paced automotive services business. This role starts as part-time (20 hours per week) with the opportunity to transition into full-time based on performance and business needs.

Qualifications

• Experience in administration, data entry, or operations support
• Background in scheduling, bookings, or customer service (preferred)
• Exposure to logistics, fleet, automotive, or service-based industries (advantageous)
• Strong administrative and data entry experience
• High attention to detail and accuracy
• Confident in handling customer calls and emails
• Ability to follow structured processes and workflows
• Strong organisational and time management skills
• Comfortable working in a fast-paced, repetitive task environment
• Reliable, proactive, and able to work independently

Requirements

• CRM / Job Management Systems – Intermediate
• Microsoft Office / Google Workspace – Intermediate
• Fleet Check / SIMPRO – Basic to Intermediate (training provided)
• Phone systems (e.g., 3CX) – Basic

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Part-time job
• HMO
• Annual leave
• 13th-month pay
• With Government Mandated Benefits