[Hiring] Administrative Clerk @Whisker Labs

Role Description

As an Administrative Clerk in a fully remote capacity, you will play a pivotal role in ensuring the operational efficiency and documentation integrity of the Fire Safety Team. Your main responsibilities will include:

• Meticulous organization, documentation, and digital filing of invoices from electrical contractors.
• Updating all related fields for accurate and timely reporting.
• Assisting with a variety of administrative tasks to support the team’s goals.

This position is ideal for someone who is highly organized, detail-oriented, and possesses a strong capability to multitask and prioritize work effectively in a virtual environment.

Qualifications

• High school diploma or equivalent; further education or certification in administrative services, business administration, or a related field is a plus.
• Proven experience as an administrative clerk, office assistant, or similar role, preferably with experience working remotely.
• Familiarity with document management, basic accounting practices, and use of Excel spreadsheets, especially related to invoicing or financial documentation, is highly desirable.
• Exceptional organizational and time-management abilities.
• Excellent data entry skills with high attention to detail.
• Strong communication and interpersonal skills, comfortable with digital communication tools.
• Proficiency in MS Office (Word, Excel, PowerPoint), database software, and comfort with learning new digital tools and platforms.
• Ability to work independently and self-manage in a remote work environment.
• Adaptability to various digital working environments, problem-solving skills, integrity, confidentiality, and a high degree of self-motivation.

Requirements

• Digitally organize, document, and file all invoices received from electrical contractors.
• Ensure invoices are processed and recorded accurately in the online system for payment and tracking.
• Update all necessary fields in the team's digital reporting systems to reflect current and accurate information.
• Assist in the preparation of reports and presentations summarizing financial and operational data.
• Perform error checking during work and flag discrepancies and missing data for follow-up.
• Provide comprehensive administrative support to the Fire Safety Team, managing email communications and maintaining electronic filing systems.
• Serve as a resource to investigate payment/invoicing issues for FST.
• Track down missing invoices by contacting vendors and customers.
• Reconcile credit card transactions with contractor invoices.
• Coordinate with the Finance team to ensure accurate and timely accounting of FST activities.
• Work closely with the Fire Safety Team and external contractors to resolve discrepancies in invoices or documentation.
• Maintain clear and open lines of communication via email, chat, and video conferencing.
• Adhere to all organizational policies and standard operating procedures.
• Actively contribute to the development and implementation of best practices for remote document management and administrative efficiency.

Benefits

• Opportunity to be part of a groundbreaking technology that protects families, homes, and communities from electrical fires.
• Passionate team dedicated to revolutionizing fire prevention.
• Exceptional opportunities for professional development.
• Competitive compensation and comprehensive benefits.
• Ownership, strategy shaping, and driving meaningful change.