[Hiring] Administrative Assistant @Cynet Systems

Role Description

Provide communication management, schedule management, office management, and other supportive duties relative to the assigned department area.

• Perform general administrative tasks, such as filing and preparing basic form letters and other regular correspondence.
• Compile information and prepare follow-up actions from handwritten notes using appropriate software packages.
• Utilize communication systems such as voice mail, e-mail, distribution lists, and SharePoint.
• Answer phones and direct incoming requests to the appropriate personnel, initiating contacts as required.
• Prepare materials for distribution and presentation at meetings, including making labels, building inserts, and packaging contents.
• Handle e-mail and voice mail responses on an as-needed basis for business partners.
• Maintain daily calendars for one or more department members, including adding/deleting entries, updating availability, and authorizing changes to dates and locations.
• Communicate daily with business partners to keep them informed of department or other important activities.
• Arrange travel and schedule requests for key department members' attendance at outside functions or activities.
• Schedule ad hoc and recurring meetings.
• Enter and maintain data within databases, records, and spreadsheets.

Qualifications

• Strong verbal and written communication skills.

Requirements

• Ability to support multiple people and manage multiple requests simultaneously.
• Proficiency in calendaring support.
• Experience in coordination of notes and messaging for follow up tasks and actions.
• Ability to assist with the setup and maintenance of SharePoint and contact/distribution lists.
• Experience in drafting simple communications.

Benefits

• Pay Range: $34.38hr - $39.38hr