[Hiring] Administrative Assistant @Cause Capacity

Role Description

This is a remote position.

Location: Remotely-based in California Candidates will only be considered if they are based in California

Supervisor: Network Director

Job Classification: Full time, Non-Exempt

Salary Range: $24 - $30.00 per hour depending on experience

The Administrative Assistant will oversee daily administrative operations and support human resources functions. Responsibilities include:

• Maintaining records
• Handling correspondence
• Assisting with budgeting and expense tracking
• Processing financial transactions
• Supporting fundraising efforts
• Assisting Human Resources with basic duties
• Supporting governance and compliance requirements

Qualifications

• Located in California
• A minimum of 2-3 years’ combined experience in nonprofit operations, or comparable business administration, specifically working with tribes, Native organizations, Native peoples.
• 2 or 4 year degree or equivalent additional work experience.
• Lived or work experience and a strong passion for helping Native people and tribes.
• Strong organizational skills and Microsoft Suite proficiency.
• Experience processing invoices and reconciling bank statements.
• Valid driver’s license and willingness for occasional travel throughout California.
• Preferred experience with Quickbooks or Sharepoint administration.

Requirements

• Support daily administrative operations, including managing office supplies, equipment, and facilities.
• Coordinate and schedule meetings, appointments, and events, including meeting agendas.
• Maintain organized and up-to-date records and files, both physical and digital.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain Sharepoint files and organization.
• Assist with budgeting, financial reporting, and expense tracking.
• Process invoices, reimbursements, and payments, bank reconciliations.
• Coordinate with finance partners to ensure accurate financial records.
• Support fundraising efforts by managing donor databases and processing donations.
• Assist with Sub-grantee invoicing and reporting as needed.
• Assist with recruitment, onboarding, and training of new staff and volunteers.
• Support HR Partners in maintaining personnel records and responding to inquiries.
• Coordinate staff development and training programs.
• Provide administrative support to program team members.
• Assist with the planning, implementation, and evaluation of programs and initiatives.
• Assist logistics for events, workshops, and outreach activities.
• Coordinate communication with partners, stakeholders, and the community.
• Co-develop meeting agendas, minutes, and reports with support of the Network Director and Board of Directors.
• Ensure compliance with nonprofit regulations and reporting requirements.
• Assist with grant applications and reporting.

Benefits

• Competitive health benefits
• Retirement with match
• Paid time off including vacation, sick, and generous paid holidays

Company Description

The Indigenous Stewardship Network (ISN) is an emerging non-profit organization created in 2022 under a Tribal Charter with the Yurok Tribe. This Native-controlled and Native-led organization was established to bring people together who are committed to advancing community health and wellbeing, traditions and cultural values through Indigenous-led stewardship.

ISN’s core programmatic focus is to establish and leverage a network to develop strategies, models, investments as well as other opportunities that strengthens Indigenous stewardship.

ISN is currently in its initial growth phase and seeking an Administrative Assistant to assist the Executive Director and Board of Directors to help lead the organization through this phase.