[Hiring] Administrative Assistant @Virtual Staff 365

Role Description

Our client is a trusted Australian-based healthcare services provider delivering timely, professional support to patients and clinics. As they continue to grow, they are looking for a reliable and detail-oriented Administrative Assistant to join their remote team. This role is ideal for someone who thrives in a fast-paced support environment and is confident in managing communication, calendars, and admin processes remotely.

• Manage incoming and outgoing calls with professionalism and a friendly tone.
• Perform accurate and consistent data entry into internal systems.
• Read, respond to, and escalate emails appropriately.
• Manage and update calendars and schedules.
• Maintain accurate internal records and task notes.
• Liaise with patients, internal teams, and external contacts as needed.
• Use Outlook, Gmail, and Microsoft Office tools to complete daily tasks.

Qualifications

• Strong proficiency in Outlook and Gmail.
• High-level skills in the Microsoft Office Suite.
• Excellent English communication skills—verbal and written.
• Friendly and professional phone manner with a clear, neutral accent.
• Strong attention to detail and organisational skills.
• Ability to work independently and handle confidential information.
• Experience with voice recording or transcription is a plus.

Requirements

• Must be willing to work on Perth time (same time zone as the Philippines).
• Must have a dual monitor set-up.
• Must be comfortable working on weekends (work schedule is potentially gonna be Sunday to Thursday, subject to change).
• Must be comfortable with taking a high volume of inbound and outbound calls.
• Previous administrative or customer service experience in a healthcare setting.
• Must know how to read prescriptions.

Benefits

• Permanent work-from-home set-up.
• Dayshift (Perth, Australian business hours).
• Full-time job.
• HMO (Staff only).
• Annual leave.
• Adhoc Bonus.