[Hiring] Administrative Assistant @Avahi

Role Description

We're hiring a proactive and highly organized Administrative Assistant to support one of our clients remotely. This role goes beyond traditional admin support — you'll operate as an embedded member of the client's CIO Staff, providing operational and executive-level coordination across a small set of senior leaders. You will be engaged as an independent contractor through Avahi and fully integrated into the client's day-to-day operations.

This is a role for someone who takes initiative, communicates with confidence, and brings structure and follow-through to fast-moving leadership teams.

Key Responsibilities

• Executive & Leadership Support
  • Provide shared operational support across CIO Staff leaders, serving as a central coordination point for the team.
  • Manage complex calendars, schedule meetings, and ensure leaders are prepared with the right context and materials.
  • Draft, organize, and send leadership communications, including town hall content, team updates, and executive correspondence.
  • Help pull together agendas for recurring meetings, leadership reviews, and staff touchpoints.
• Operations & Execution
  • Track action items and interlocks across staff meetings; proactively follow up to ensure open items are closed.
  • Coordinate routine organizational needs including milestone tracking, role transitions, pulse checks, and SOW tracking.
  • Manage inbox communications and respond on behalf of leaders as appropriate.
  • Maintain internal records and perform data entry with a high degree of accuracy.
  • Support open role coordination and onboarding logistics as needed.
• Culture & Engagement
  • Help maintain organizational culture and team engagement through active, thoughtful communication across channels such as Slack.
  • Serve as a connector and communicator who reduces administrative overhead on leaders and improves overall execution discipline.
• General Administrative
  • Answer incoming calls and communicate with vendors professionally.
  • Support ad hoc administrative projects across the team.

Qualifications

• 2+ years of experience in an administrative, executive assistant, or office support role.
• Strong proficiency in Microsoft Outlook, Windows OS, Word, Excel, and PowerPoint.
• Excellent written and spoken English communication skills — clear and professional.
• Demonstrated ability to track multiple workstreams and follow through without being prompted.
• Highly organized, detail-oriented, and comfortable managing ambiguity.
• Able to work independently in a fully remote environment, aligned to US time zones.
• Strong interpersonal and influencing skills; comfortable engaging with senior stakeholders.

Nice to Have

• Experience supporting C-suite or senior leadership teams.
• Familiarity with project management or collaboration tools (Slack, Zoom, Teams, Asana, or similar).
• Experience with SOW or contract tracking, vendor management, or HR/operational coordination.
• Any additional technical or systems skills.

Accessibility and Inclusivity Statement

At Avahi, we are committed to fostering a workplace that celebrates diversity and inclusivity. We welcome applicants from all backgrounds, experiences, and perspectives, including those from underrepresented communities.

We are proud to be an equal opportunity employer, providing a fair and accessible recruitment process for all candidates. If you require accommodations at any stage of the application or interview process, please let us know, and we will work to meet your needs.