[Hiring] Administrative Assistant @Wolstenholme Associates, LLC

Role Description

Wolstenholme Associates, LLC, a distinguished full-service and award-winning professional architecture and interior design firm located in historic Doylestown, PA, is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant at Wolstenholme Associates, you will play a key role in supporting the operational and organizational functions enabling our team to deliver personalized, on-time, and on-budget project outcomes.

• Manage daily office operations including scheduling, correspondence, and communication.
• Coordinate appointments, meetings, and project timelines for architects and designers.
• Maintain and organize project documentation, contracts, and client records.
• Serve as a primary point of contact for clients, vendors, and contractors.
• Assist in preparing project proposals, presentations, and reports.
• Support team members with administrative tasks to ensure project efficiency.
• Process invoices, purchase orders, and assist with budget tracking.
• Handle incoming phone calls and emails promptly and professionally.
• Maintain office supplies and equipment inventory.

Qualifications

• Proven experience as an administrative assistant or in a similar role, preferably in architecture or design firms.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.
• Familiarity with project management software and digital document management is a plus.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications in office administration or related fields preferred.