[Hiring] Administrative Assistant @Talent Flow Partners

Role Description

Our client, a high-growth recruitment firm based in New York City, is seeking a meticulous and proactive Administrative Assistant to support their US operations from South Africa. This is an incredible opportunity for a tech-savvy professional to work within the fast-paced NYC recruitment market and become an integral part of an international team.

Key Responsibilities

• Systems & Data Integrity: Manage and update data within the client’s ATS (RecruiterFlow), ensuring all candidate and client records are precise.
• Reporting: Pull and compile performance and pipeline reports to help the client’s leadership make data-driven decisions.
• Presentation Design: Format and build professional decks, presentations, and documents for high-level client meetings.
• Search Administration: Support the full lifecycle of recruitment searches: organizing folders, managing documentation, and assisting with role opening/closing tasks.
• Operational Logistics: Conduct research for travel and events, and handle occasional bookings (flights, accommodation) for the US team.
• Digital Housekeeping: Keep the client’s Google Drive, Slack, and internal spreadsheets organized and optimized for efficiency.
• Content Support: Assist with the preparation of the client’s newsletter by extracting and organizing relevant data.

Qualifications

• Unmatched Accuracy: You have a natural affinity for detail. You take pride in ensuring every spreadsheet and document is error-free.
• Tech Literacy: Proficiency in Google Suite and Slack is essential. Familiarity with an ATS (RecruiterFlow or similar) is highly advantageous.
• Problem-Solving Mindset: You are a resourceful researcher who can work across multiple systems to find answers and streamline processes.
• Adaptability: The ability to manage shifting priorities in a fast-moving recruitment environment.
• Communication: Exceptional English communication skills, both written and verbal.

Requirements

• Applicants must be fully available to work during US Eastern Standard Time (EST) hours to align with the New York team’s operations.

Benefits

• International Reach: Gain direct experience working with a New York-based firm.
• Professional Evolution: Our client values growth; as you master their systems, there is potential to take on more complex scheduling and coordination tasks.