[Hiring] Administrative Assistant @Mercer Advisors

Role Description

The Administrative Assistant is a proactive, highly organized self-starter who provides support to an ever-growing business. This role partners closely with executives and cross-functional teams to deliver strong support and assistance and ensure seamless corporate hub operations.

• Support multiple executives and senior leaders with administrative needs
• Proactively manage complex calendars, schedule meetings, and coordinate domestic travel
• Act as primary liaison between executives, employees, and clients ensuring timely, service-oriented communication
• Maintain internal systems accuracy
• Coordinate event logistics, materials distribution, and follow-up on action items
• Monitor, track, and organize data, reports, and confidential documents as needed
• Screen and prioritize incoming emails, maintaining strict confidentiality
• Execute responsibilities independently, flagging potential issues or delays in advance
• Plan, coordinate, and execute internal and external events as needed
• Uphold office procedures
• Perform other duties and special projects as assigned

Qualifications

• At least 1-2 years of experience in the Administrative Assistant role
• Results-driven and solution-oriented
• Highly organized and detail-oriented
• Strong interpersonal skills with ability to interact with employees at all levels
• Excellent verbal and written communication
• Skilled at planning, prioritizing, and managing a diverse workload
• Adaptable to changing priorities in a fast-paced, deadline-driven environment
• Experience in an administrative assistant support role for the C-suite
• At least 2 years of planning and executing corporate events
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Proven discretion and confidentiality in handling sensitive information
• Ability to work independently and collaboratively across teams
• High school diploma required

Requirements

• This position can be fully remote, but have preference for Pacific or Mountain Time Zone.
• This professional role requires availability Monday through Friday, 8:00 AM – 5:00 PM.
• Professional office environment, daytime hours, working inside, standing, and sitting, will be assigned to a workstation, no heavy lifting over 20 lbs.

Benefits

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term and Long-Term Disability Insurance
• Supplemental Life & AD&D Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
• Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans
• Vision Insurance Plan
• Dependent Care Savings Account for child and dependent care.
• 14 Company Paid Holidays including a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Adoption Assistance Reimbursement Program
• Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
• Pet Insurance