[Hiring] Administrative Assistant @Mayo Clinic

Role Description

Applies expertise to perform a variety of non-clinical administrative support tasks including:

• Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Managing of calendars
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow-through

Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Strong organizational skills
• Excellent communication skills
• Interpersonal skills
• Commitment to quality and excellence in service
• Ability to maintain confidentiality
• Professionalism
• Proficient use of computer hardware and software
• Ability to navigate multiple systems simultaneously

Requirements

• Experience in non-clinical administrative support tasks
• Ability to manage calendars and schedule meetings
• Experience in preparing documents and presentation materials
• Ability to process invoices and reimbursements
• Experience in composing and/or transcribing correspondence/documents
• Ability to support departmental projects/activities
• Experience in creating and maintaining web sites and social media accounts
• Strong attention to detail

Benefits

• Competitive compensation
• Comprehensive benefit plans
• Continuing education and advancement opportunities

Company Description

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in:

• Phoenix/Scottsdale, Arizona
• Jacksonville, Florida
• Rochester, Minnesota

And at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.