[Hiring] Administrative Assistant @Inside Out Hiring

Role Description

The Client is seeking a proactive, highly organized General Administrative Virtual Assistant to support the owner of a fast-growing home organization franchise. This role is designed for a self-starter who thrives in a startup environment where systems are being built in real time. The Virtual Assistant will support internal coordination across CRM management, tracking spreadsheets, events preparation, and administrative follow-ups. This is not a customer-facing sales role, but rather a structured operations support position for someone who enjoys keeping systems updated, maintaining accuracy, and helping a growing team stay organized behind the scenes.

• Update CRM stages from first contact through install based on notes from the owner and sales team
• Maintain clean tracking spreadsheets for active opportunities, follow-ups, and next steps
• Sync updates between CRM and spreadsheets so both reflect the same status
• Add and standardize notes, tasks, and follow-up dates
• Track follow-ups for leads, current customers, and referral partners
• Set reminders for check-ins and next-step confirmations
• Monitor partner project lists and confirm items are moving forward
• Research and compile event opportunities and targeted event lists
• Coordinate with event managers to confirm dates, costs, requirements, and deadlines
• Track payments, logistics details, and key milestones for events
• Track supplies requiring lead time and confirm orders are placed on schedule
• Pull QuickBooks expense reports provided by the owner
• Enter marketing spend into ROI tracking software
• Keep campaign lists organized for performance review
• Prepare a simple monthly marketing spend summary for the owner
• Communicate with the owner and sales team to gather updates and clarify next steps
• Help simplify and standardize shared spreadsheets for team usability
• Support special projects based on weekly priorities

Qualifications

• Strong experience using Google Sheets or Excel for tracking and organization
• High attention to detail and consistency
• Reliable internal communication and responsiveness
• Comfortable working with repetitive administrative tasks and occasional one-time projects
• Ability to manage multiple moving parts without losing follow-ups
• Experience with any CRM or sales operations tracking (preferred)
• Experience with events coordination, logistics support, or operations administration (preferred)
• Experience supporting a small business or startup-style team (preferred)
• Proactive and organized work style
• Strong quality and follow-through mindset
• Friendly and professional internal communication
• Comfortable taking ownership of keeping systems clean and accurate

Requirements

• C1 English level is required; the selected candidate will be speaking strictly in English during their whole shift
• Please submit your resume and audio recording in English

Benefits

• Compensation: $6 - $8 per hour
• Part Time (20 hours/week) - Scaling to 30 and 40 per week
• Work Schedule: TBD (aligned with U.S. business hours)
• Target Start Date: ASAP