[Hiring] Admin/Personal Assistant @Remote Raven

Role Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a growing design-focused business and its owner. This role blends executive support, business operations, client coordination, light marketing, and personal assistance.

The ideal candidate is tech-savvy, dependable, visually inclined, and thrives in a fast-paced environment. This position plays a key role in keeping both business operations and personal tasks running smoothly.

Key Responsibilities

• Executive & Administrative Support
  • Manage calendars, appointments, and reminders
  • Coordinate meetings and follow-ups
  • Manage email inboxes, including:
    • Filtering and deleting junk
    • Flagging and prioritizing important messages
    • Drafting and responding to emails as needed
  • Handle general administrative tasks and ongoing follow-ups
• Design Business Operations Support
  • Assist with sourcing Furniture, Fixtures & Equipment (FFE) for design projects
  • Track all FFE orders and delivery timelines using design studio software
  • Maintain organized order logs and vendor records
  • Provide clients with regular updates on order status and deliveries
• Client Communication & Project Support
  • Assist with client correspondence and updates
  • Send project updates and order tracking information
  • Support project organization and documentation within design systems
• Social Media & Marketing Support
  • Plan and manage a social media content calendar
  • Respond to social media messages and comments
  • Assist with editing videos and reels
  • Edit and organize before-and-after photos for posting
  • Help maintain brand consistency and visual storytelling
• Personal & Lifestyle Support
  • Research and book travel (flights, hotels, transportation)
  • Schedule personal appointments as requested
  • Assist with special projects, research, and ad-hoc personal tasks

Qualifications

• Proven experience as an Executive Assistant, Operations Manager, or similar role
• Strong organizational and time-management skills
• Excellent written communication skills
• Tech-savvy and comfortable using:
  • Google Workspace and/or Outlook
  • Project management tools
  • Social media platforms (Instagram, Pinterest, etc.)
  • Basic photo and video editing tools (Canva, CapCut, Adobe, etc.)
• High attention to detail with strong follow-through
• Ability to handle confidential information with discretion

Ideal Candidate

• Highly organized and self-directed
• Creative and visually minded
• Calm under pressure
• Excellent at juggling multiple priorities
• Comfortable working independently and remotely
• Passionate about design, branding, and client experience

Compensation

• This is a full-time role
• Up to $6/hr