[Hiring] AI Automation Strategist / Solutions Architect @Adaptive Teams

Role Description

Step into businesses, decode how they really run, and turn messy workflows into sleek, AI-powered systems. If you think in processes, spot inefficiencies fast, and love turning complexity into clarity—this is your lane.

Location: USA - Fully Remote

Your Mission: Day to Day Responsibilities

• Discovery & Business Understanding
  • Lead conversations with founders, operators, and team leads
  • Map out current workflows across departments (sales, ops, finance, marketing, etc.)
  • Identify bottlenecks, inefficiencies, and manual processes
  • Ask sharp questions to uncover how things actually work (not just how they’re described)
• Opportunity Identification
  • Determine what can be:
    • Automated
    • Augmented with AI
    • Eliminated or simplified
  • Evaluate opportunities across:
    • Off-the-shelf tools (Zapier, Make, GPT workflows, etc.)
    • Custom AI/agent-based solutions
  • Prioritize based on:
    • ROI
    • Speed to implement
    • Business impact
• AI Automation Roadmap Creation
  • Produce a structured deliverable that includes:
    • Current state workflow breakdown
    • Identified automation opportunities
    • Recommended solutions (tools, agents, systems)
    • Implementation plan (phased rollout)
    • Estimated impact (time savings, cost savings, revenue lift)
  • This is the core output of your work.
• Handoff + Oversight
  • Translate roadmap into clear specs for implementation team
  • Collaborate with engineers / builders executing the work
  • Provide light project oversight to ensure alignment with original vision
  • Adjust roadmap as needed based on technical constraints or new insights

Qualifications

• You’re a strong fit if you:
  • Think in systems and workflows, not just tools
  • Can quickly understand how a business operates
  • Are both analytical and practical
  • Can communicate clearly with both non-technical stakeholders and technical teams
• Ideal Background
  • Experience in consulting, operations, product, or systems design
  • Strong understanding of:
    • AI tools (LLMs, agents, automation platforms)
    • Workflow automation (Zapier, Make, APIs, etc.)
  • Ability to break down ambiguous problems into structured plans
  • Comfortable leading client-facing conversations
• Bonus Points
  • Experience building or implementing automations yourself
  • Background in startups, agencies, or operational roles
  • Familiarity with e-commerce, service businesses, or SMBs
  • Experience writing clear documentation / specs

Benefits

• You can walk into a business you’ve never seen before…
• Quickly understand how it operates…
• Identify high-impact automation opportunities…
• And deliver a roadmap that is:
  • Clear
  • Practical
  • High ROI
  • Actually implementable

Structure & Engagement

• Initial projects are 3-month engagements
• Part-time to start, with potential to expand into a larger role
• You’ll work closely with a team executing the automation builds

What to Expect from Our Application Process?

• Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role.
• We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.
• Once selected, you’ll have the chance to schedule your first interview with our team.
• We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.