[Hiring] Virtual Assistant - Travel Concierge @Hire Overseas

Role Description

We’re looking for a Virtual Assistant - Travel Concierge who’s passionate about crafting unforgettable travel experiences and delivering world-class client service. This role is perfect for someone who loves researching destinations, thrives on problem-solving, and enjoys chatting directly with travelers to make every trip seamless and special.

You’ll be the trusted expert behind every journey—using AI-powered tools to find the perfect hotels, coordinating logistics, and ensuring clients feel like VIPs every step of the way. If you’re a natural communicator with an eye for detail and a love for travel, this could be your dream role.

Benefits

• Paid in USD (bi-monthly payouts: 15th & 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote – work from anywhere
• Work in the luxury travel and hospitality industry
• Use cutting-edge AI tools to enhance research and client service
• Learn about global destinations and premium travel brands

What You’ll Be Doing

• Client Engagement & Support
  • Chat with travelers via WhatsApp to understand their preferences and provide personalized travel recommendations.
  • Respond quickly and thoughtfully to inquiries (within 10–20 minutes during your shift).
  • Handle special requests and ensure smooth communication between clients and hotels/vendors.
• Research & Booking
  • Research and recommend hotels, restaurants, and attractions using AI tools and reliable online sources.
  • Verify every detail—location, timing, currency, and amenities—before confirming bookings.
  • Coordinate hotel reservations, car rentals, and travel logistics across multiple booking platforms.
• Content & Curation
  • Write and curate destination guides and travel recommendations that blend inspiration with practical insight.
  • Collaborate with marketing teams to highlight exceptional hotels and destinations for social content.
  • Keep your finger on the pulse of travel trends, new openings, and local gems.
• Problem-Solving & Adaptability
  • Think fast and find creative solutions when plans change (e.g., flight delays or cancellations).
  • Communicate calmly and clearly under pressure to maintain client confidence and satisfaction.

Who You Are

• Empathetic and client-obsessed—you treat every traveler like a VIP.
• Detail-oriented and reliable—you catch mistakes others miss.
• Exceptional in written English—you write with clarity, warmth, and professionalism.
• A self-starter—you love learning, exploring, and improving processes.
• Tech-savvy—comfortable using Slack, WhatsApp, Google Sheets/Docs, and booking platforms.
• Fast but thoughtful—you balance responsiveness with high-quality work.
• Curious and well-informed—you know how to research effectively and verify information.

Nice to Have

• Background in hospitality, travel, or concierge services
• Experience with AI tools (like ChatGPT or travel research assistants)
• Familiarity with airlines, loyalty programs, and travel booking systems
• International travel experience or knowledge of major destinations
• Negotiation skills to advocate for clients with vendors

How to Apply

• Your updated resume, highlighting customer service or travel-related experience
• A Loom video (1–2 mins) introducing yourself and sharing why you’re passionate about travel and client service
• A short writing sample (e.g., an email, message, or short paragraph showing your conversational tone)

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.