[Hiring] Supply Chain Analyst @V2X

Role Description

The Supply Chain Analyst – Procurement & Supplier Reconciliation is responsible for ensuring the accuracy and integrity of purchasing, goods receipt (GR), and invoicing data within the supply chain. This role works closely with suppliers, buyers, site/receiving teams, and accounts payable to reconcile discrepancies, resolve invoice/receipt issues, and maintain suppliers in good financial standing by ensuring timely and accurate payments in accordance with agreed terms.

• Invoice / Goods Receipt Reconciliation:
  • Review and analyze purchase orders (POs), goods receipts (GRs), and invoices to identify discrepancies (e.g., GR without invoice, invoice without GR, price/quantity mismatches).
  • Investigate and resolve “GR’d but no invoice” and “invoiced but no GR” situations by coordinating with suppliers, buyers, and internal stakeholders.
  • Validate that received quantities and invoiced quantities align with PO terms and shipping documents.
  • Maintain accurate, up-to-date records of open items, discrepancies, and resolutions in the ERP system.
• Supplier Collaboration & Dispute Resolution:
  • Work directly with suppliers to reconcile what was shipped versus what was received and invoiced.
  • Identify items in dispute (price, quantity, freight, terms, etc.) and drive timely resolution to avoid payment delays.
  • Communicate clearly and professionally with suppliers regarding aged items, short payments, and credit/debit memos.
  • Support suppliers in understanding company processes, documentation requirements, and invoicing standards.
• Payment & Account Management:
  • Monitor supplier accounts to ensure invoices are processed and paid within agreed net terms.
  • Partner with Accounts Payable to prioritize and clear blocks on invoices related to price, quantity, or receipt issues.
  • Track and report on aged payables, past-due invoices, and high-risk accounts; escalate issues as needed.
  • Support efforts to maintain suppliers in good standing, helping to avoid credit holds or supply disruptions.
• Cross-Functional Collaboration:
  • Work closely with buyers, planners, and receiving teams to resolve mismatches between PO, receipt, and invoice.
  • Partner with buyers and site/receiving teams to ensure materials are goods receipted (GR’d) promptly and accurately, supporting on-time payment and accurate inventory records.
  • Collaborate with Supply Chain, Finance, and Operations to improve upstream data quality (PO accuracy, pricing, terms, and item master data).
  • Provide feedback to buyers on recurring price discrepancies or systemic issues with specific suppliers.
• Data Analysis & Continuous Improvement:
  • Analyze transaction data to identify trends in discrepancies, root causes, and recurring supplier or material issues.
  • Develop and maintain metric dashboards (e.g., GR/IR aging, invoice exception rates, on-time payment performance).
  • Recommend and support process improvements to reduce invoice holds, rework, and payment delays.
  • Support or lead initiatives to improve reconciliation processes, documentation standards, and system configuration.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business, Finance, Accounting, or a related field; OR an equivalent combination of education and experience from which comparable knowledge and job skills can be obtained.
• Experience: 3–5+ years of experience in supply chain, procurement, accounts payable, or related operations role.
• Experience with PO, GR, and invoice reconciliation in an ERP environment; (SAP/S4HANA or similar) strongly preferred.
• Preferred Experience:
  • Experience in defense, aerospace, or other highly regulated industries.
  • Experience with SAP/S4HANA GR/IR reconciliation and related reporting.
  • Familiarity with business intelligence or reporting tools (e.g., Power BI, Tableau).
• Skills & Competencies:
  • Strong analytical and problem-solving skills with high attention to detail and data accuracy.
  • Working knowledge of procurement and accounts payable processes (POs, goods receipts, invoices, payment terms, credit/debit memos).
  • Ability to interpret and reconcile financial and operational data (POs, packing slips, invoices, statements, GR reports).
  • Strong communication skills, with the ability to interact effectively with suppliers, buyers, finance, and operations teams.
  • Customer-service mindset with a focus on responsiveness and maintaining positive supplier relationships.
  • Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Software: Proficiency in Microsoft Excel (lookups, filters, pivot tables; basic formulas at a minimum). SAP/S4HANA.

Requirements

• GR/IR aging reduction and resolution cycle times.
• Percentage of invoices paid on time (within net terms).
• Invoice exception rates (price/quantity mismatches, missing GR, etc.).
• Number and duration of supplier account holds or credit issues.

Benefits

• Healthcare coverage
• Life insurance, AD&D, and disability benefits
• Retirement plan
• Wellness programs
• Paid time off, including holidays
• Learning and Development resources
• Employee assistance resources