[Hiring] Sales Operations Specialist @Hydra Host

Role Description

We are seeking a detail-oriented and commercially minded professional to support our sales organization by managing pricing, vendor coordination, customer invoicing, and complex deal structuring. This role sits at the intersection of Sales, Finance, and Operations, ensuring that opportunities are translated into accurate, profitable, and executable proposals.

In addition to standard sales support responsibilities, this role will play a key part in developing custom proposals for AI infrastructure projects (e.g., GPU clusters, AI factories, specialized hosting environments) and conducting customer financing and commercial viability analysis.

Key Responsibilities

• Prepare and manage customer quotes, proposals, and order documentation
• Ensure pricing accuracy, margin targets, and commercial feasibility
• Support sales team in structuring deals, including non-standard and custom opportunities
• Maintain CRM and deal documentation to ensure pipeline accuracy

Vendor & Cost Management

• Source and manage vendor quotes (hardware suppliers, AI infrastructure partners, etc.)
• Negotiate pricing and validate cost structures for profitability
• Coordinate with suppliers for custom builds (e.g., GPU clusters, high-performance infrastructure)
• Maintain up-to-date knowledge of vendor pricing and availability

Custom AI Infrastructure Proposals

• Develop tailored proposals for AI factory / GPU-intensive deployments
• Translate customer requirements into structured commercial offers
• Collaborate with technical teams to align specifications with pricing models
• Build multi-component proposals (compute, storage, networking, services)

Customer Financing & Commercial Analysis

• Assess customer financial viability for large or long-term deals
• Support structuring of financing options (e.g., staged payments, leasing, committed spend)
• Analyze deal profitability, risk, and cash flow implications
• Work with finance to validate terms and ensure compliance

Invoicing & Deal Execution

• Generate and manage customer invoices and billing schedules
• Ensure alignment between agreed terms and invoicing
• Coordinate with finance on payment tracking and discrepancies
• Support contract finalization and order processing

Cross-Functional Coordination

• Act as a liaison between Sales, Finance, Procurement, and Technical teams
• Ensure smooth handoff from proposal to execution
• Identify process improvements in quoting, pricing, and deal workflows

Qualifications

• Experience in Sales Operations, Commercial Operations, or Sales Support roles
• Strong understanding of pricing, margins, and deal structuring
• High attention to detail and organizational skills
• Ability to manage multiple deals and priorities simultaneously
• Comfortable working with CRM and quoting tools (e.g., HubSpot, Salesforce, or similar)
• Strong communication skills across technical and commercial stakeholders

Nice to Have

• Experience in cloud infrastructure, hosting, or data center environments
• Familiarity with AI/ML workloads, GPU infrastructure, or high-performance computing
• Exposure to vendor management or procurement processes
• Basic financial analysis skills (ROI, cash flow, deal risk assessment)

Salary

80000 - 100000 USD Per annum