[Hiring] Research Operations Administrator @University of Washington Medical Center

Role Description

The Department of Genome Sciences has an outstanding opportunity for a full-time Administrator to direct the administrative and operational functions of the Shendure Laboratory and its affiliated cross-institutional programs.

Key Responsibilities

• Program Administration & Cross-Institutional Operations – 30%
  • Develop, implement, and maintain administrative policies and procedures for the Shendure Laboratory, ensuring compliance with university, departmental, HHMI, and sponsor regulations across all active funding sources.
  • Serve as the primary UW-side administrative representative for the Seattle Hub for Synthetic Biology (SeaHub).
  • Direct Dr. Shendure’s obligations across all affiliated institutions and programs.
  • Exercise independent judgment in managing Dr. Shendure’s external service commitments.
  • Administer and oversee outside work disclosures and outside activity compliance reporting.
  • Administer patents and reports of invention in coordination with UW and HHMI technology transfer offices.
  • Serve as the primary point of contact for press and media inquiries on behalf of the laboratory.
  • Oversee and maintain the Shendure Lab website; completed full ADA-compliant website redesign in 2026.
  • Manage laboratory roster, emergency contacts, mailing lists, institutional memberships and calendar.
  • Manage Dr. Shendure’s complex, multi-institutional calendar.
  • Manage and administer Dr. Shendure’s invited talks, seminars, and honorarium processing.
  • Coordinate Dr. Shendure’s teaching obligations and related commitments.
• Research Administration & Grant Compliance – 25%
  • Direct grant compliance and reporting requirements across multiple concurrent funding sources.
  • Provide grant submission support, including coordination with the GS grants team.
  • Administer HHMI Open Access Policy compliance for all lab publications.
  • Coordinate fellowship paperwork, graduate student support funding, and ESCRO renewals.
  • Establish and maintain systems for tracking all internal and external grant and compliance deadlines.
  • Maintain publication records.
• Budget Management & Financial Administration – 20%
  • Work with the Laboratory Manager to oversee and manage lab budgets across UW and HHMI financial systems.
  • Direct administrative purchasing through UW and HHMI procurement systems.
  • Process reimbursements for Dr. Shendure and the laboratory.
  • Manage pro card administration and monthly reconciliation.
  • Process and track invoice payments; coordinate HHMI invoice reconciliation.
  • Advise Dr. Shendure on funding support strategies for laboratory members.
  • Administer procurement and account management for lab-based platforms and services.
• Lab Personnel & Trainee Administrative Coordination – 15%
  • Direct administrative onboarding and offboarding of all lab members.
  • Oversee visa and H-1B administrative coordination for international trainees.
  • Track trainee academic milestones.
  • Coordinate trainee external opportunities.
• Document Preparation, Communications & Events – 10%
  • Perform complex document preparation assignments.
  • Maintain and update Dr. Shendure’s professional documents.
  • Coordinate Lab Meeting rotation and visiting guest speakers.
  • Foster and sustain laboratory culture through planning and execution of community events.

Qualifications

• Bachelor’s degree in business, communications, arts or a related field, or equivalent combination of education and experience.
• Three years of increasingly responsible administrative experience with some combination of human resources, compliance, financial administration, and program operations.

Requirements

• Demonstrated experience directing administrative operations across multiple concurrent funding sources.
• Prior experience in an academic research environment.
• Experience working across multiple institutions or with complex, multi-workstream programs.
• Demonstrated proficiency with UW and/or HHMI administrative systems.
• Experience with grant compliance, publication compliance, and sponsored research administration.
• Knowledge and understanding of visa administrative processes for international researchers.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Exceptional organizational, analytical, and prioritization skills.
• Demonstrated ability to exercise independent judgment and communicate diplomatically.
• Ability to work both independently and collaboratively.
• Ability to manage a variety of responsibilities at once.

Benefits

• Pay Range Minimum: $72,552.00 annual
• Pay Range Maximum: $96,504.00 annual
• For information about benefits for this position, visit UW Benefits .