[Hiring] Research Administrator II @Emory University

Role Description

• Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts.
• Post-award activities include:
  • Regular review, reconciliation, and projection of award finances.
  • Preparing adjustments and corrections to award budgets.
  • Preparing financial reports.
  • Ensuring all financial requirements have been met and closing out the award.
• Interacts regularly with and provides high-quality customer service to faculty members conducting sponsored research.
• Ensures adherence to quality standards and all policies and award regulations.
• Works with post-award specialists to solve problems, answer questions, and give guidance on post-award activities.
• Collaborates with colleagues/team members to solve questions and challenges in their daily work.
• Upon award acceptance, defines account establishment parameters, including:
  • Billing and reporting requirements.
  • Budget and cost-sharing obligations.
• Sets up award in financial system.
• Distributes award information to PIs, co-PIs, relevant staff, and other RAS units.
• Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions.
• Reviews and reconciles award expenditures and budgets, making adjustments as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting.
• Assists PIs with non-financial report submissions, as necessary.
• Coordinates and submits requests for:
  • No Cost Extensions.
  • Carryover.
  • Rebudgeting requests.
  • Changes in scope.
  • Other changes to the award.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for individuals compensated from federal awards.
• Assists in transferring awards out of the university.
• Closes out all funded projects consistent with university process and timelines.
• Performs related responsibilities as required.

Qualifications

• Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training, and experience.
• Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
• Proficiency with MS Office Suite software.
• Knowledge of the PeopleSoft Financial System preferred.

Requirements

• Tasks related to this position can be performed remotely with only occasional visits to an Emory University location.
• Eastern (EST) time zone business hours may apply.
• Emory reserves the right to change this status with notice to employee.
• Emory does not approve as a primary work location in the following states: NJ, AK, HI, any U.S. Territories, or outside of the United States.

Company Description

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.

Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.