[Hiring] CW Research Coordinator @University of Arkansas for Medical Sciences (UAMS)

Role Description

The University of Arkansas for Medical Sciences (UAMS) is seeking a Visiting Researcher. Below are the details for the position:

• Faculty Support (40%):
  • Schedules meetings on behalf of faculty, makes necessary reservations for rooms and/or catering, prepares meeting documents, and provides transcription or minutes.
  • Coordinates and maintains updated faculty calendars to reflect current inpatient and outpatient clinical schedules, scheduled meetings, and other events.
  • Processes reimbursement, purchases, and travel requests into the SAP or Workday system.
  • Reconciles physician e-fund accounts and trip-related expenses charged to the travel business Visa (T-Card) on a monthly basis, reporting discrepancies to the Office Manager.
  • Works directly with faculty to coordinate travel arrangements or purchases and compiles documentation to submit travel or purchase requests for approval.
  • Cross-trained to back up other support staff as needed for other faculty and APRNs.
  • Assists with maintaining faculty CVs in FacFacts.
  • Maintains current faculty records and assists with general administrative support.
  • Works with faculty to support their academic, teaching, and mentorship roles, including those related to the UAMS Clinical Informatics Fellowship Training Program.
• Administrative Team (35%):
  • Works with and assists office staff.
  • Performs all general office duties including phone coverage, ordering supplies, clinic modifications, room scheduling, and other related responsibilities as required or assigned.
  • Reconciles e-fund reports for general office, faculty, and APRNs on a regular basis.
  • Works with vendors in problem-solving on purchasing issues.
  • Develops monitoring and reporting systems for projects to measure effectiveness and provide updates.
  • Provides assistance to inside and outside physicians’ offices and vendors.
  • In consultation with the Office Manager, participates in a minimum of 2 professional development courses per year on the ACH or UAMS campus.
  • Complies with administrative directives, standard business procedures, and the Department of Pediatrics’ policy and procedures.
• Clinic Support (15%):
  • Answers all phone calls regarding patient care, prescriptions, appointments, or other related issues and routes callers to appropriate personnel.
  • Records contact information and necessary details for appropriate all patient calls, faxed prescription requests, or other communications to generate and send messages in Epic.
  • Prints all faxes and processes accordingly before distributing to appropriate personnel.
  • Routes all referring physicians and offices directly to appropriate personnel for consulting.
  • Provides clinic calendars regarding providers’ outpatient schedules with section staff and other necessary clinics and clinical personnel.
• Other Duties as Assigned (10%):
  • Other duties as assigned by Pulmonary or Department leadership.

Qualifications

• Detail oriented and organized.
• Excellent interpersonal skills.
• Strong problem-solving skills.
• Ability to work independently and interdependently.
• Excellent oral and written communication skills.
• Ability to work under deadline pressure.

Requirements

• Must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file.
• Must have proof of legal authority to work in the United States on the first day of employment.

Benefits

• Collaborative health care organization focused on improving patient care.
• Support for teamwork and diversity.

Company Description

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity.