[Hiring] QMS Specialist @ADV TECHMINDS

Role Description

The QMS Specialist plays a key role in maintaining and improving the organization's quality management system by facilitating the document control process, including:

• Receiving, reviewing, and processing new or revised documents in accordance with established requirements.
• Partnering closely with the Quality Systems Manager to enhance document control systems and ensure compliance with ISO9001:2015 standards.
• Developing and maintaining process standards, work instructions, and forms.
• Supporting others in drafting procedures when needed.
• Conducting internal audits and coordinating external audits.
• Supporting customer inquiries and audits through data collection and documentation.
• Managing quality-related documentation such as print releases, deviations, and quality alerts.
• Ensuring accurate recordkeeping through scanning, archiving, and maintaining inspection documentation.
• Providing general administrative support to the quality function, including organizing lab areas, printing materials, updating logs and reports, and ordering supplies.
• Contributing to continuous improvement efforts and taking on additional responsibilities as assigned.

Qualifications

• Proficient QMS experience.
• Working knowledge of ISO 9001:2015 and experience operating within a Quality Management System (QMS), including support for compliance, document control, and audit readiness.
• Experience participating in internal audits (ISO 9001 or similar), including evidence collection, documentation of findings, and follow-up on corrective actions.
• Proven document control experience, including managing controlled documents/records, version control, approvals, and archiving, with ability to support process documentation updates.
• Proficiency in SharePoint for managing document libraries, including structured filing, version tracking, and publishing controlled documents.
• Strong Microsoft 365 skills, particularly in Excel, Word, and PowerPoint for tracking, analysis, document formatting, and professional communication.