[Hiring] Strategy and Research Project Coordinator @Data & Society Research Institute

Role Description

Data & Society is seeking a temporary full-time Strategy and Research Project Coordinator who will provide project coordination and administrative support to advance organizational priorities during a temporary employee leave of absence. This position is fully remote and will last approximately 6 months for Temporary Leave Coverage.

The Strategy and Research Project Coordinator operates under the direction of the Managing Director, Strategy & Engagement, who determines project priorities and ensures alignment with organizational needs. This role serves as a key organizational resource for project coordination, ensuring stakeholders are informed, and action items and deliverables remain on track, in support of a future where people, not technology, come first.

Primary Responsibilities

• Cross‑Functional Project Coordination
  • Coordinate project activities for all assigned projects, applying standardized processes to drive clarity and momentum.
  • Maintain tools and processes for robust internal communications, facilitate information flows, knowledge-sharing, and project awareness across teams.
  • Lead coordination across multiple teams and workstreams, as needed, to ensure aligned priorities, clear ownership, and smooth project execution.
  • Develop and manage project plans, schedules, and documentation systems that enable teams to track progress and deliver on shared milestones.
  • Support project leads by structuring meeting agendas, synthesizing decisions, and ensuring follow‑through on action items that advance project goals.
  • Facilitate meetings, workshops, and working sessions that drive clarity, decision‑making, and cross‑team alignment.
  • Coordinate biweekly SLT meetings and provide executive support, including bringing together agendas, sending background materials, and lining up topics for future meetings.
  • Additional cross-functional responsibilities may be assigned based on organizational needs and priorities, and as capacity allows.
• Strategy and Engagement Team, Project Coordination
  • Support the planning and coordination of strategy meetings, inclusive of quarterly organizational planning, and monthly cross-team strategy meetings.
  • Coordinate activities and communications related to Strategic Impact Plans and the implementation of project goals.
  • Maintain the Strategy and Engagement information infrastructure, ensuring the Strategic Forward Planning Tool and Events calendar are consistently updated to reflect up-to-date information about D&S hosted events and external conferences.
• Research Management, Project Coordination
  • Maintain the central publication tracker with progress and release dates for all research, policy, and Points blog streams whereby work is published, communicated, and documented, coordinating with Policy and Comms as necessary.
  • Coordinate the pipeline process by scheduling and facilitating key pipeline checkpoints.
  • Support the Director of Research and Associate Director of Research to convene monthly research team meetings, including assembling agendas, sending background materials, and coordinating Strategy and Policy attendance as needed.
  • Support Research Management information-sharing practices and infrastructure; maintaining consistent document organization.
  • Facilitate cross-team information flow, as directed, to ensure that Strategy, Comms, Policy, and Operations are fully informed as to Research team activities and developments.
• Executive/Administrative Support
  • Provide administrative and logistical support to Senior Leadership Team members, including coordinating schedules and travel, managing conference registrations, handling expense reporting, supporting meeting preparation, and providing other project-related administrative support as needed.
  • Support staff meeting coordination in close collaboration with the Managing Director, Strategy & Engagement, Senior HR Manager, and Chief Operating Officer & Chief Financial Officer, including coordinating and confirming speakers and participants, collecting and distributing meeting materials, taking notes, and tracking follow-up action items.

Qualifications

• Strong internal communications skills, both written and verbal.
• Strong analytical, quantitative, and problem-solving skills.
• Attention to detail and strong organizational skills.
• Effective cross-team communication, active listening, and collaboration skills.
• Experience managing multi-stage organizational projects across a range of stakeholders.
• Intermediate to advanced proficiency in Microsoft Office, Google Suite, and workflow and project management tools.
• Ability to explain complex systems and make work presentations to internal groups.
• Experience providing administrative or executive support to senior leaders preferred.
• Three to five years of project coordination experience, administrative or executive support experience, or related experience.

Requirements

• To Apply, please submit the following items by November 6, 2026:
  • A cover letter explaining your interest in this role and why you would be a good fit for this position.
  • Resume is required.
  • The names, affiliations, and contact information for three (3) references. Please include the name, title, email addresses, and phone numbers for each reference. Only candidates who reach the final round of interviews may have their references contacted.
• Applications will be reviewed beginning November 9, 2026.
• Please feel free to contact us at [email protected] should you have any questions about the role. Questions about the opportunity or process will not reflect negatively on your application.

Practical Considerations

• Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved, and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
• This is currently a full-time, remote position in the Strategy and Engagement team with an expected start date in November 2026 and an end date of 6 months.
• Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
• You must be living and authorized to work in the United States; we are unable to sponsor visas.
• The salary range for this role is $63,500-75,500 per year, commensurate with experience. This is a non-exempt position requiring a consistent 40 hours per week.
• This salary offer will include a generous benefits package including medical, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off and paid federal holidays.
• The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon, among other factors, actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure, and standing with the organization (applicable to current employees); as well as the employee’s/applicant’s overall qualifications: knowledge, skills, pertinent experience, and abilities.