[Hiring] STEM WD Education Project Manager @Oak Ridge Associated Universities

Role Description

Provides the project management, planning, budgetary and technical oversight, and coordination necessary to operate research participation programs for postdoctoral, postgraduate, graduate, undergraduate, and precollege students and for university faculty. Such programs include research participation appointments, fellowships, and internships.

• Works with multiple sponsors (typically 5 to 50+ contacts for funding) and 200 to 700 participants and scientists/mentors annually.
• Collaborates with sponsors, Associate Manager, Senior Manager, and/or other managers in planning, developing, implementing, managing, and growing new programs/activities.
• Responsible for oversight and management of applicant recruiting activities for various Federal Agencies with special emphasis on targeted recruitment strategies to increase participation levels in underserved populations.

Responsibilities

• Provides project management for ongoing programs to ensure that all activities are conducted in a timely manner and meet quality expectations.
• Plans and manages applicant recruiting approaches for assigned programs, including developing outreach/promotional strategies.
• Monitors program funding documents and costs to ensure that expenditures meet specifications and comply with ORISE and federal policies.
• Maintains databases to monitor funding approvals and availabilities to match participant appointment obligations.
• Prepares, develops, and monitors program budgets and meets budget targets.
• Assists the Associate Manager, other Project Managers, and ORISE management staff in program development activities.
• Prepares proposals for new programs, identifying and qualifying new areas for program initiatives.
• Actively contributes to AI modernization initiatives by supporting the integration of AI tools into workflows.
• Works with the Associate Manager and other Project Managers to establish standards of performance and implement quality control measures.
• Formulates, prepares, and delivers reports, briefs, evaluations, and other materials.
• Provides suggestions to program specialists to determine daily priorities.
• Serves as the back-up to the Associate Manager and other Project Managers during absences.
• Represents the group, STEM-WD, and ORISE on various committees and professional societies.
• Actively participates by leading specific activities or events for internal ORISE teams/committees.

Qualifications

• Bachelor's degree in engineering, business, scientific, technical, education or related field and 4-6 years of job-related experience.
• Experience working with the university community of faculty, students, and postgraduates.
• Experience working with federal agencies, laboratories, and organizations involved in education and academic research.
• Knowledge of research training and experience needs of students, postgraduates, postdoctoral fellows, and university/college faculty.
• Familiarity with various tasks in science education/research experience participant programs.
• Ability to develop effective working relationships with a wide array of participant types, mentors, sponsors, and federal agencies.
• Knowledge of policies, requirements, and procedures involved in recruiting, application processing, and selection of applicants.
• Ability to understand, develop, and implement AI technologies to solve complex problems.
• Knowledge of effective, cost-efficient methods including web and social media tools for recruitment.
• In-depth knowledge of technology tools for data management, modeling, forecasting, and reporting purposes.
• Excellent oral and written communication skills, customer relations/customer service skills, and advanced computer skills.

Benefits

• Legally required benefits
• Group Health insurance including: Medical, Prescription, Dental, and Vision
• Retirement plan contribution matching
• Disability insurance
• Group life insurance
• Travel Accident Insurance
• Section 125 reimbursement accounts
• Other voluntary employee paid benefit and insurance offerings
• Telework
• Paid Time Off (PTO)
• Paid Holidays
• Flexible work schedules or compressed work weeks
• Occupational Health and Wellness Programs
• Employee Assistance Program