[Hiring] Site Coordinator @TekSynap

Role Description

• Serve as a primary point of contact between onsite personnel, project management, customers, and other stakeholders to support daily project activities.
• Coordinate daily onsite operations to ensure project activities are completed efficiently, safely, and in accordance with established schedules, procedures, and contractual requirements.
• Facilitate daily coordination meetings to review planned activities, personnel assignments, project milestones, priorities, and potential obstacles.
• Work closely with Project Managers, Site Managers, and team leads to monitor project progress, identify scheduling conflicts, and address resource constraints.
• Coordinate site access, personnel availability, required approvals, and other logistical requirements to support scheduled project activities.
• Monitor project schedules, track milestone completion, and communicate changes or delays to appropriate stakeholders.
• Assist with the coordination of personnel, equipment, materials, and resources necessary for successful project execution.
• Maintain accurate inventory records and assist with equipment tracking, material reconciliation, and documentation of discrepancies.
• Monitor project activities to ensure compliance with established procedures, quality standards, and customer requirements.
• Complete and maintain project checklists, quality control documentation, and other required operational records.
• Identify potential project risks, operational concerns, and scheduling conflicts, escalating issues to project leadership as appropriate.
• Support project readiness reviews by verifying that required resources, documentation, approvals, and prerequisites are in place.
• Maintain accurate and timely project documentation, including daily reports, schedules, issue logs, progress trackers, and other required deliverables.
• Monitor project communications through email, Microsoft Teams, and other approved platforms to facilitate timely information sharing and coordination.
• Document and track project issues, action items, and outstanding tasks through resolution.
• Coordinate with internal teams, external vendors, and customer representatives to support issue resolution and minimize project disruptions.
• Provide regular project status updates to management, highlighting completed activities, upcoming milestones, potential risks, and outstanding concerns.
• Assist with coordinating site walkthroughs, inspections, and quality assurance activities.
• Support site closeout activities, including final documentation, inventory reconciliation, customer acceptance, and submission of required deliverables.
• Identify opportunities for process improvement and contribute to lessons-learned discussions and continuous improvement initiatives.
• Perform additional administrative, logistical, and project coordination duties as assigned.

Qualifications

• 5 years of experience in IT operations
• 3 years of project management experience
• Experience managing multi-site or nationwide deployment teams in a federal contracting environment.
• Understanding of network infrastructure (switching, cabling, labeling standards, cutover processes).
• Demonstrated ability to manage complex schedules, logistics workflows, and field resources.
• Excellent communication, leadership, and stakeholder-coordination skills.
• Must pass Veterans Affairs background check
• Travel required

Benefits

• Competitive benefits package including health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time, and holidays.

Work Environment and Physical Demands

• Location: Remote/Travel
• Type of environment: Varies
• Noise level: Medium
• Work schedule: The teams travel to site for 21 days and weekend work is necessary. The Site Coordinator usually has the first 2 Sundays off and the last weekend is based on how well things are progressing.
• Amount of Travel: 50-75%

Physical Demands

• Regularly required to use hands to grip, handle, or feel; reach with hands and arms; and talk or hear.
• Regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.
• Regularly required to lift up to 10 pounds.
• Frequently required to lift up to 25 pounds; and up to 50 pounds.
• Vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Authorization/Security Clearance

• Must be a U.S. Citizen
• VA background check

Equal Employment Opportunity

• Employment decisions will be based on merit, qualifications, and abilities.
• TekSynap does not discriminate against any person based on protected status.
• TekSynap is committed to ensuring equal employment opportunity for all job seekers, including individuals with disabilities.