[Hiring] Senior Project Manager @Inizio Evoke

Role Description

Project managers are the driving force at Inizio Evoke. As the internal point of contact for all projects, project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration). They oversee and manage the end-to-end development of projects, according to established business processes.

We are looking for a Senior Project Manager to join our dynamic agency. This is a remote role reporting to a Director, Project Management. You will:

• Lead projects solo and may have assistance at times from Assistant Project Manager (APM)
• Lead more complex projects and manage a larger book of business.
• Be integral in all decisions made regarding project process, timelines, budgets, and resources.

Responsibilities in these four main areas include:

Process

• Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
• Manage end-to-end development of projects per the business process ensuring quality from beginning to end
• Includes med/legal submission prep and submission following client guidelines
• Ability to know when to deviate from process if necessary
• Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team
• Create project status documents to provide updates across all chains of command, both internally and externally
• Lead daily and weekly production meetings
• Maintain PM systems of record (e.g. FinancialForce, Ziflow, CRM)
• Lead ongoing process improvement initiatives

Timelines

• Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners
• Develop detailed project schedules and ensure all deliverables are met per the schedule

Budgets

• Develop detailed staffing plans and ensure all deliverables are met and stay within the budget
• Monitor project & campaign budgets weekly
• Lead internal, monthly reconciliation meetings
• Create client budget report with finance assistance as needed

Resources

• Identify and avert possible risks that impact projects
• Own vendor/agency partner relationship concerning execution and deliverables
• First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work
• Review monthly staffing projections

Additional responsibilities

• Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes
• Build rapport with development team, outside vendors, agency partners and, where necessary, the client
• Support training of assistant project managers
• Manage an assistant PM, including bi-weekly 1:1 meetings

Qualifications

• 4+ years of experience
• Pharmaceutical marketing agency experience required, AOR experience preferred
• Bachelor's degree (BA)
• Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
• Experience working with multiple vendors, managing their timelines and needs
• Experience using MS Project or SmartSheets
• Advanced experience using a Project Management financial platform
• Excellent Excel skills
• Experience leading process improvement efforts
• Excellent written and verbal skills

Benefits

• Exciting and flexible work environment
• Great compensation packages
• Outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement and flexible time off

Compensation

$80,000 — $120,000 USD

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.