[Hiring] Senior Project & Business Support Coordinator @Emapta

Role Description

Coordinate Strategic Priorities Across the Data and Technology Industry. Modern technology leaders need seamless coordination across executives, projects, clients, and strategic priorities. The Senior Project & Business Support Coordinator provides this critical support through proactive planning, stakeholder engagement, and disciplined execution. Contribute to high-impact data and technology initiatives while building a long-term global career with Emapta, designed for top 1% talent seeking growth, purpose, and premium opportunities and global success.

Qualifications

• 5+ years of experience as an Executive Assistant, Executive Business Partner, Project Coordinator, Business Support Specialist, Operations Support Specialist, or in a similar role
• Proven experience supporting senior executives, business leaders, or senior stakeholders
• Strong background in calendar management, executive administration, meeting coordination, project tracking, task management, and stakeholder follow-up
• Demonstrated ability to manage competing priorities, meet deadlines, and work independently with minimal supervision
• Excellent written and verbal communication skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience using Microsoft Teams, Zoom, Slack, Google Workspace, CRM platforms, and project management tools such as Monday.com, Asana, Jira, ClickUp, Trello, or Smartsheet
• Experience collaborating with diverse stakeholder groups across multiple time zones
• Experience supporting client-facing, sales, business development, or pre-sales activities is highly preferred
• Exposure to the IT and technology sector is preferred

Requirements

• Proactive and capable of anticipating business and executive needs
• Resourceful and confident in identifying solutions independently
• Commercially aware and attentive to broader business priorities
• Client-focused and committed to delivering excellent service
• Comfortable engaging with senior executives and external stakeholders
• Adaptable, dependable, and calm under pressure
• Tech-savvy and comfortable learning new business and collaboration tools

Responsibilities

• Provide comprehensive executive, administrative, operational, and organizational support to senior leaders.
• Manage complex calendars, appointments, meetings, and schedules.
• Coordinate meetings involving multiple stakeholders across different time zones.
• Identify and resolve scheduling conflicts proactively.
• Monitor commitments, deadlines, deliverables, and follow-up actions.
• Prepare, organize, and maintain presentations, reports, documents, and other business materials.
• Draft, proofread, and format business correspondence, presentations, and reports.
• Support special projects, strategic initiatives, and ad hoc requests.
• Anticipate executive needs and provide proactive support with minimal supervision.
• Support engagements with clients, prospects, partners, and other stakeholders.
• Coordinate client meetings, presentations, workshops, and business reviews.
• Assist with business development and pre-sales activities, including meeting coordination, follow-ups, and the preparation of supporting materials.
• Prepare client profiles, company backgrounders, meeting briefs, presentations, and reports.
• Maintain records of client commitments, action items, and next steps.
• Coordinate internal resources required for proposals, presentations, and client engagements.
• Serve as a professional point of contact for internal and external stakeholders when required.
• Build strong working relationships with executives, clients, and cross-functional teams.
• Coordinate project activities, timelines, deliverables, and dependencies.
• Track tasks, action items, commitments, and project milestones.
• Prepare project status updates and progress reports.
• Maintain complete and accurate project documentation and records.
• Use project management and collaboration tools to monitor activities, deadlines, and deliverables.
• Identify risks, delays, and issues, and address or escalate them proactively.
• Collaborate with internal teams to ensure commitments are completed on time.
• Research clients, prospects, companies, industries, competitors, market trends, and technologies.
• Gather information from reliable sources and prepare concise summaries and insights.
• Assist executives with research and preparation for client meetings and business discussions.
• Monitor relevant business and technology developments that may support strategic initiatives.
• Identify information, solutions, and recommendations independently and resourcefully.
• Coordinate leadership, client, prospect, and internal meetings.
• Arrange meeting rooms, facilities, equipment, technology, catering, and other requirements.
• Prepare agendas and supporting materials.
• Take meeting notes and maintain action-item trackers when required.
• Organize workshops, conferences, client events, and other business activities.
• Provide end-to-end logistics support for meetings and events.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Manage travel changes, cancellations, and related requirements.
• Assist with planning business trips, client visits, conferences, and executive engagements.
• Handle confidential business, financial, client, employee, and executive information with discretion.
• Exercise sound judgment when managing sensitive matters.
• Maintain professionalism in all interactions with executives, clients, and stakeholders.
• Complete communications, commitments, and follow-up actions promptly.

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment