[Hiring] Senior Manager, Program Operations @Pancreatic Cancer Action Network

Role Description

The Sr. Manager, Program Operations, is a critical contributor across the Scientific and Medical Affairs (SMA) department and is responsible for a broad range of duties across PanCAN’s SMA programs related to planning, implementation, program and project management, and reporting. This role works closely with SMA leadership to ensure successful execution and monitoring of PanCAN’s most critical projects, partnerships, and sponsorships. The Senior Manager serves as the internal liaison for SMA and works cross-functionally to coordinate and execute projects, ensuring understanding and alignment across critical teams such as Patient Services, Development, Business Development, Marketing, Health Data, and Grants.

This role provides program and project management support for activities related to grants administration, strategic partnerships, health data, and other PanCAN programs and serves as the lynchpin across SMA for tracking/reporting metrics and annual strategic planning.

Qualifications

• Bachelor's Degree (BA/BS) from a 4-year accredited university in a related field or equivalent combination of education, training, and experience.
• 5+ years of relevant program management experience in scientific or medical field/industry preferred.
• Advanced proficiency in Microsoft suite (Word, Excel, PowerPoint, and Outlook).
• Experience and understanding of academic organizational structures a plus.
• Experience working for a philanthropy and/or non-profit organization preferred.
• Fluency of experience in ProposalCentral or other e-grant management systems highly desired.
• Experience with financial software, such as Vena, and Salesforce CRM preferred.
• Experience with Altum Dimensions research database and NIH RePORTER highly desired.
• Strong writing and communication skills.
• Ability to work independently and have excellent interpersonal and relationship-building skills.
• Ability to prioritize tasks, think clearly under pressure, meet tight deadlines, and thrive with minimal supervision in a fast-paced, growing environment.
• Carry out all responsibilities in an honest, ethical, and professional manner.

Requirements

• Collaborate with SMA leadership to ideate, prioritize, and implement departmental strategies.
• Facilitate and coordinate the development of SMA’s annual strategic plan and budget.
• Support coordination of PanCAN’s annual Scientific Summit.
• Provide administrative assistance to the Chief Scientific and Medical Officer and the Chief Business Officer; may also support other Scientific Medical Affairs leadership as needed.
• Develop and maintain a consistent and effective meeting management process structure and appropriate cadence.
• Facilitate communication of pertinent updates and organizational-wide policies/procedures.
• Track and report on key metrics of the pancreatic cancer field.
• Coordinate and facilitate outreach to PanCAN’s research community for key meetings, communications, and project management as needed.
• Coordinate, track and report on PanCAN SMA metrics associated with all PanCAN programs for internal and external use.
• Project manage Grants and associated research activities.
• Create, maintain and execute Grants program policies, Standard Operating Procedures (SOPs), and tracking systems.
• Coordinate negotiation and execution of grant agreements across internal stakeholders, legal counsel, and research institutions.
• Manage internal coordination on Grants information sharing and operations.
• Maintain calendar for critical activities for business development, sponsorship, or partnership opportunities.
• Organize and facilitate team meetings with external stakeholders as needed.
• Facilitate the receipt, review, approval, and execution of Data Use Agreements (DUA) for PanCAN data sharing.
• Actively track and report on status of DUAs and PanCAN data collaborations.

Benefits

• Competitive salaries.
• Flexible work arrangements.
• Exceptional time off.
• Health and welfare benefits.

Company Description

At the Pancreatic Cancer Action Network (PanCAN), we accelerate critical progress for pancreatic cancer patients. We take bold action by funding life-saving research, providing personalized patient services free of charge, and creating a community of supporters and volunteers who will stop at nothing to create a world in which all pancreatic cancer patients thrive.