[Hiring] Project Manager @SAN FRANCISCO SPCA

Role Description

Community medicine is an emerging veterinary discipline focused on expanding access to care for animals and the people who love them. It draws on both shelter medicine and private practice and is organized around principles such as spectrum of care, protocolled medicine, and task-shifting. The field is growing quickly, but it has no shared, authoritative body of guidance.

The Community Veterinary Medicine Project is a collaborative, multi-institution project, housed at the SF SPCA. It will be the first comprehensive, freely available resource for the veterinary field. Over 18 months, an Editorial Leadership Council (ELC) of five veterinary leaders, led by SF SPCA CEO, Dr. Jennifer Scarlett, will work with a national cohort of subject matter expert authors to produce four connected resources:

• Clinical Guidelines for veterinarians practicing community medicine
• An Operations Manual for launching and running community clinics
• Clinical Decision Tools designed for use in the exam room
• A Research Database, developed with UC Davis

The work follows a formal governance process with conflict-of-interest disclosure, an AI use policy, external peer review, and review by a Strategic Advisory Council.

You'll own day-to-day delivery of the project: the plan, the timeline, the budget tracking, and the pipeline that moves more than two dozen chapters from first draft to publication. You'll always know where things stand and what's at risk, and you'll bring problems to the Executive Sponsor, Dr. Jennifer Scarlett, early, with options.

This role suits someone who enjoys order, notices when something is about to fall through the cracks, and communicates clearly and warmly with senior professionals. Most of the people you'll work with are senior veterinary leaders who don't report to you and are fitting this work around demanding clinical careers. You don't need a veterinary background, but you do need to be comfortable learning a specialized vocabulary and applying written standards consistently.

The workload rises and falls. It peaks around the open call for authors, contributor onboarding, each convening, and final platform assembly. We'll plan schedules together so hours flex to meet those windows.

Qualifications

• At least 3-5 years of project management, project coordination, executive support, or equivalent experience. Nonprofit, academic, association, healthcare, or publishing settings are especially relevant.
• Project Management Professional (PMP) certification preferred.
• Strong organizational skills and a track record of managing many parallel deadlines and people at once.
• Clear, professional, courteous written communication, including polite follow-up with senior professionals who may be slow to respond.
• High proficiency with Google Workspace (Drive, Docs, Sheets, Calendar) and video conferencing tools.
• Comfort designing systems others can use: trackers, shared folders, and templates that keep a team aligned.
• Experience with a project management tool such as Asana, Monday, Trello, or Smartsheet, or the ability to learn one quickly.
• Discretion with confidential information, including conflict-of-interest disclosures and draft content.
• Ability to work independently and reliably on a part-time schedule, with flexibility during peak periods, and availability to travel for in-person convenings.

Requirements

• Own Project Plan and Timeline
• Run the Governance Process
• Manage the Contributor Lifecycle and the Review Pipeline
• Track Manuscripts Through Review
• Coordinate the In-Person Convenings
• Lead Assembly and Launch

Benefits

• The starting salary for this position depends on the depth and breadth of experience. The expected range is $113,000 - $120,000.
• Regular, full-time positions are eligible for a benefits package including:
• Paid Time Off and Holiday pay
• Medical, Dental & Vision insurance
• Life Insurance
• Long-term Disability Insurance
• 401k Retirement Plan and contribution matching
• Student debt relief program
• Pre-tax Commuter Benefits
• Lifestyle Spending Account
• Mental health and wellbeing support with Talkspace
• Discounts on retail and pet supplies
• Discounts on veterinary care at our SF SPCA Veterinary Hospital and Clinic