[Hiring] Project Analyst II @ICON plc

Role Description

The Project Administrative Assistant joins the COA Licensing team supporting studies awarded to ICON. This role focuses on the coordination, administrative and financial management of COA licensing projects, with a strong emphasis on revenue recognition, budget tracking, and invoice coordination, and extends to collecting and updating COA information, and supporting their distribution (printing/shipping).

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and stakeholders in a deadline-driven environment.

If you are looking to join a company that will offer you a strong support network with an inspiring and motivating working environment, then this is the job for you.

Key Responsibilities:

• Support the administrative and financial management of assigned COA licensing projects
• Collect, verify, and maintain project and financial data to support accurate revenue recognition
• Verify COA data and information and save it in relevant tools
• Track project financials, ensuring accuracy across budgets, invoicing, and internal systems
• Manage and process financial transactions, including invoice requests, validation, and follow-up
• Maintain accurate and up-to-date project trackers, financial records, and documentation
• Generate standard project and financial status reports
• Monitor timelines and follow up on pending actions, deliverables, and approvals
• Liaise with internal stakeholders and external partners to support timely and accurate processes
• Identify and flag data discrepancies or process issues and escalate as appropriate
• Contribute to data quality and continuous improvement of tools and processes
• Perform other duties and tasks as are allocated at the reasonable discretion of the Company

Qualifications

• 2+ years of experience in project administration, financial coordination, or similar roles
• Experience working with invoicing, budgeting, or revenue tracking processes
• Strong attention to detail and accuracy, particularly with data and financial information
• Good organizational and multitasking skills, with the ability to manage competing priorities
• Strong communication skills and ability to work in an international team environment
• Proficiency in MS Office (especially Excel) and data tracking tools
• Proactive and structured approach to work

Requirements

• Nice to have: Experience in clinical research, COA licensing, or similar environment
• Familiarity with tools such as Monday.com

Benefits

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways
• Benefits may vary depending on role and location