[Hiring] Project Account Administrator @Calista Corporation

Role Description

The Project Account Administrator provides administrative and project accounting support for the Brice Equipment Industrial division. This position assists project managers, accounting staff, field teams, and vendors with:

• Project setup
• Invoice routing
• Billing support
• Cost tracking
• Document control
• General office coordination

The role is designed as a support function focused on:

• Accurate data entry
• Organized records
• Timely communication
• Helping project teams keep administrative and accounting processes moving efficiently

Qualifications

• Knowledge of basic administrative functions and ability to perform related office and project support tasks
• Basic understanding of project administration practices, including invoice routing, purchase orders, expense tracking, and job cost documentation
• Ability to enter, review, and maintain project accounting information with accuracy and attention to detail
• Ability to organize project files, contracts, purchase orders, change orders, and supporting documentation
• Ability to manage routine deadlines and adjust to changing project support needs
• Ability to communicate effectively with project managers, field personnel, vendors, and accounting staff
• Ability to communicate clearly and professionally through various channels
• Ability to work in a team environment and provide dependable support to others
• Ability to work independently and maintain productivity while working remotely
• Ability to operate standard business computers and use Microsoft Office applications
• Ability to learn project accounting, equipment rental, and operational software
• Ability to learn and follow the Company’s Standard Operating Procedures (SOPs)
• Basic ability to review invoices, coding, supporting documents, and project records for completeness
• Basic ability to work with numbers, verify calculations and amounts, and identify discrepancies
• Ability to do business ethically with customers, vendors, and co-workers
• Strong attention to detail
• Ability to exercise resourcefulness in assisting management and co-workers
• Ability to identify routine issues or missing information and follow through to resolve them
• Ability to maintain confidentiality and appropriately handle sensitive information

Requirements

• High School Diploma or equivalent required
• Associate degree or coursework in business administration, accounting, construction management, or a related field preferred
• One (1) to three (3) years of office administration, accounting support, project support, customer service, or related experience preferred
• Experience in construction, industrial services, equipment rental, or a project-based work environment preferred but not required
• Basic proficiency with Microsoft Office applications required; experience with project accounting or ERP systems is preferred
• Ability to pass drug and background screenings

Working Environment

The work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Fast-paced, multi-tasking office environment
• Efficient and accurate administrative support required
• Communication with field teams or limited visits to indoor and outdoor job sites may be necessary
• Adaptability regarding project schedules, documentation needs, and occasional overtime may be necessary