[Hiring] Program Coordinator @Precision Medicine Group

Role Description

Are you a recent college grad or professional looking to transform lives through medical communications? Are you ready for a rewarding career in a collaborative and growing environment? We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused.

About You:

• You are flexible and confident you can manage up to 20 projects at a time and be responsible for the project development process.
• You are solution-oriented and can anticipate potential workflow obstacles and provide solutions.
• You’re highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
• You flourish in fast-paced environments and relish the particulars.
• You work passionately, never satisfied with the status quo.
• You’re a born problem-solver and enjoy when no day is the same.

Your Day-to-Day:

• Track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently.
• Run your clients' medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team.
• Oversee coordinating internal and external meetings, taking meeting notes during meetings, and providing status updates to the team.
• Review invoicing documents and final reconciliations under supervision from a program manager.
• Prepare Sunshine Act reports and any ancillary reports as required by the client.
• Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report and facilitate assignment team meetings.

Qualifications

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Requirements

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Benefits

• Discretionary annual bonus.
• Health insurance.
• Retirement savings benefits.
• Life insurance and disability benefits.
• Parental leave.
• Paid time off for sick leave and vacation.