[Hiring] Production Coordinator @Lower Street Media Ltd

Role Description

Keep some of the internet’s best B2B podcasts on track, on budget, and on time.

We’re looking for a Production Coordinator to join our Production Team, working closely with our CCO and Executive Producers to keep the department running smoothly across every show we make. This role sits at the operational heart of the production department. You’ll own schedules, track project health, manage client onboarding, and make sure the right information gets to the right people at the right time. If something is slipping, you’ll catch it. If a process is broken, you’ll figure out a fix.

You won’t be doing this alone - we have a collaborative and supportive team, and we all share one goal: to make the best possible podcasts.

Things you’ll do

• Project Tracking & Accountability
  • Maintain real-time visibility into the status of all active projects across the department.
  • Flag projects at risk of missing deadlines or exceeding budget before things go sideways.
  • Generate regular project status reports for internal review.
• Scheduling & Logistics
  • Own internal and client-facing production schedules across the department.
  • Coordinate with producers to ensure schedules are realistic, documented, and kept up to date.
  • Coordinate with Audience Development on report timing and other cross-department dependencies.
• Client Onboarding
  • Manage the operational side of onboarding new clients into production.
  • Ensure all necessary information, assets, and approvals are collected before production begins.
  • Attend client kickoff calls and maintain onboarding documentation, continuously improving the process over time.
• Documentation & SOPs
  • Own the maintenance and organization of production documentation.
  • Work with the CCO and EPs to develop, document, and update SOPs.
  • Ensure producers always have access to current templates, guides, and process documentation.
• Internal Communication
  • Serve as the operational communication hub within the production department.
  • Reduce friction caused by information gaps or missed handoffs.
  • Lead postmortem and annual debriefs, and report significant outcomes to the production team.

Qualifications

• Experience in a production coordinator, project manager, or operations role — ideally in media, podcasting, or a creative agency environment.
• Strong organizational skills and the ability to juggle multiple projects without dropping the ball.
• Comfort working with project management tools, shared documents, and keeping systems up to date.
• Excellent written communication skills — you’ll be writing agendas, SOPs, status updates, and the occasional difficult message.
• The ability to work across teams and build trust with producers, clients, and senior leadership alike.

Requirements

• Organized: You don’t let things fall through the cracks. You have systems, you trust them, and you improve them constantly.
• Proactive: You spot problems before they become crises and raise your hand early. You’d rather flag something awkward than let it quietly derail a project.
• Communicative: You know how to move information through a team without creating noise. Clear, timely, but still empathetic.
• Adaptable: The production world is always evolving, and so are we. You’re comfortable with ambiguity and good at figuring things out.
• A finisher: You close loops. You follow up. You care that things actually get done, not just started.

Benefits

• Work from anywhere.
• Truly great work culture.
• Flexible Hours.
• Generous PTO, sick leave, and public holiday policy.
• Equipment Budget.
• Professional Development Allowance.
• Planned team retreats in really fun spots.

How to apply

If you’re thinking: “This is totally me!” then be sure to apply here. Even if you’re thinking: “This definitely could be me!” apply anyways — we love diverse and non-traditional backgrounds.

One thing: sneak the word ‘blueberry’ somewhere into your application. You’ll know why when you work here.

We can’t wait to meet you!

PS We do receive all applications. Please do not apply through the Contact Us form on the website. Thank you!