[Hiring] Operation Coordinator @Remote - Referral Board

Role Description

The Mobility Coordinator is a key member of our operational team, supporting immigration processes and playing a leading role in vendor management. Responsibilities include:

• Onboarding new external vendors in collaboration with our Procurement team.
• Reconciling vendor invoices in collaboration with Mobility Specialists.
• Assisting with fundamental immigration compliance, including Right to Work (RTW) checks, expiring document reviews, and immigration audits.

Join Remote at a pivotal time and contribute significantly as a Mobility Coordinator within our Onboarding and Mobility team. This role offers the unique opportunity to impact the global employment landscape directly.

Qualifications

• 2 years experience in an administrative role (preferably in a Global Mobility, Immigration, or HR-related capacity).
• Previous experience with invoice reconciliation and vendor-client communication is essential.
• Team player with the ability to take direction and then work independently.
• Strong organization skills and ability to manage workload across multiple tech platforms.
• Enjoys finding ways to improve and speed up their work through process improvements and automation, and familiar with using AI tools in the workplace.
• Writes and speaks fluent English; additional languages are a plus.
• Experience working remotely is a plus.
• Experience with Coupa or similar spend management software is a plus.

Requirements

• Verify and reconcile vendor invoices to ensure data accuracy.
• Support various compliance requirements, including immigration audits, physical document checking and arranging couriers, and expiring document verification.
• Coordinate basic Right to Work checks following structured guidelines, including face-to-face and 3rd party verification as needed.
• Partner closely with the Mobility managers to own tasks that ensure streamlined operations for the Mobility team.
• Support the Mobility Specialists with issuing immigration-related documentation, as needed.
• Collaborate on ad-hoc, cross-team Operations projects, including onboarding, off-boarding, and contract amendments, as needed.

Benefits

• Work from anywhere.
• Flexible paid time off.
• Flexible working hours (we are async).
• 16 weeks paid parental leave.
• Mental health support services.
• Stock options.
• Learning budget.
• Home office budget & IT equipment.
• Budget for local in-person social events or co-working spaces.