[Hiring] Office Build-Out Project Manager @Apptad, Inc.

Role Description

Manage physical office build-out projects from initiation through occupancy readiness. The role will coordinate construction, facilities, workplace technology, security, procurement, vendors, and internal stakeholders to deliver offices that are safe, functional, technically ready, and completed to agreed scope and schedule.

• Develop and manage end-to-end build-out plans covering design, permits, construction, procurement, technology installation, testing, move readiness, and handover.
• Coordinate architects, general contractors, specialty vendors, landlords, facilities, IT, network, AV, physical security, procurement, finance, and business stakeholders.
• Manage scope, schedule, budget tracking, vendor deliverables, contracts, change requests, dependencies, and issue resolution.
• Lead site readiness reviews, construction progress meetings, punch-list management, commissioning, and occupancy readiness checkpoints.
• Coordinate network, Wi-Fi, AV, meeting rooms, access control, cabling, endpoint staging, and workplace technology readiness.
• Maintain project documentation, action logs, risk registers, status reports, decisions, and stakeholder communications.
• Ensure safety, quality, compliance, handover documentation, warranties, asset records, and operational ownership are addressed.

Qualifications

• 5+ years of project management experience in office build-outs, commercial construction, facilities, real estate, or workplace delivery.
• Demonstrated experience managing contractors, vendors, construction schedules, budgets, dependencies, and site acceptance.
• Working knowledge of office construction phases, procurement, permitting, inspections, commissioning, and occupancy readiness.
• Ability to coordinate workplace technology, network, AV, security, and facilities workstreams.
• Strong vendor management, negotiation, issue resolution, and stakeholder communication skills.
• Ability to travel to project sites when required and work effectively with teams in US time zones.

Preferred Qualifications

• Working knowledge of Jira for project tracking and cross-functional coordination.
• Experience delivering technology-intensive office environments or multiple concurrent sites.
• PMP, construction-management, facilities-management, or related certification.
• Experience with EST-based vendors and stakeholders.

Critical Competencies

• Build-Out Delivery
• Vendor Management
• Schedule Control
• Budget Awareness
• Site Readiness
• Quality Focus
• Stakeholder Alignment
• Issue Resolution

Success Measures

• Office sites achieve construction, technology, safety, and occupancy readiness by the approved target dates.
• Vendor deliverables, changes, risks, and costs are visible and actively managed.
• Handover documentation, punch-list closure, warranties, and operational ownership are complete.