[Hiring] Manager, Leadership Activation Events & Special Projects @American Addiction Centers

Role Description

• Responsible for the planning and execution of select enterprise events and programs—including virtual, hybrid, and in‑person experiences—that activate leaders and teammates.
• Support special project delivery by developing project plans, guiding timelines, tracking deliverables, and facilitating strong cross‑functional coordination.
• Handle end‑to‑end logistics for events: asset creation, registration, invitations, vendor collaboration, speaker vetting, travel arrangements, production elements, and onsite support.
• Partner with internal teams to ensure content, materials, communications, and event flow are seamless, on‑brand, and aligned with strategic objectives.
• Develop and cultivate strong working relationships with external vendors, venues, and partners to support high‑quality execution.
• Coordinate production elements such as slides, video, graphics, and A/V to ensure smooth technical execution.
• Support the creation of run‑of‑show documents, scripts, and speaker preparation materials.
• Assist with budget planning and tracking for events and projects, ensuring efficient use of resources.
• Track timelines, deliverables, and forecasting to maintain cost‑effective execution practices.
• Support the development and rollout of communication plans that drive clarity, participation, and engagement.
• Collaborate with Communications teams to create and distribute event‑related materials such as invitations, signage, pre‑work, and post‑event follow‑ups.
• Maintain and update the Leadership Resource Site, ensuring files, videos, and assets remain accurate and accessible.
• Contribute to the development of surveys and feedback tools to measure event effectiveness and leader sentiment.
• Review insights to identify opportunities for improvement and apply industry best practices in event design, logistics, and participant engagement.
• Build strong partnerships with cross-functional teams, senior leader offices, and executive assistants.
• Serve as a responsive and collaborative partner to internal and external stakeholders to ensure aligned, well‑coordinated experiences.

Qualifications

• Bachelor’s degree in communications, marketing, advertising, or other business-related fields, or bachelor’s degree combined with relevant experience.
• Typically requires at least 5+ years of experience in communications, marketing, or other business-related fields.
• Demonstrated experience in people leadership, project management or administrative roles with exposure to cross-functional teams and collaborative environments.
• Proven ability to manage multiple priorities, communicate effectively, and contribute to strategic initiatives.

Requirements

• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Comfortable working with senior leaders and across departments and businesses to bring a calm demeanor and coordinated approach to company issues, balancing competing perspectives and the needs of stakeholders at all levels.
• Excellent interpersonal and communication abilities.
• Ability to support strategic planning and help translate goals into actionable project plans.
• Skilled in vendor management, contract coordination, and budget tracking.
• Creative problem-solver with strong attention to detail and event experience design.
• Thrives in a fast-paced environment; adaptable and comfortable with shifting priorities.
• Proficiency in Microsoft Office, Teams, SharePoint, and event/project management tools.
• Ability to guide contractors, junior staff, or event volunteers as needed (non-formal people leadership).

Benefits

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.