[Hiring] Integration Coordinator @Vasco Asphalt Company LLC

Role Description

The Integration Coordinator will work directly with the Vice President of Integrations & Strategic Initiatives to support the planning, coordination, and execution of acquisition integrations across the organization. This role is designed to serve as an extension of the VP of Integrations & Strategic Initiatives and provide continuity across multiple active integrations as business priorities shift.

In a growing acquisition environment, leadership attention may need to move quickly between active integrations, upcoming transactions, and other strategic initiatives. The Integration Coordinator will help ensure existing integrations continue progressing during those transitions.

The Coordinator will develop a strong working knowledge of each active integration and gradually take ownership of established workstreams and activities. Responsibilities include:

• Coordinating stakeholders and following up on deliverables.
• Driving outstanding items toward completion.
• Resolving routine issues and escalating matters requiring leadership involvement.

This is a highly cross-functional role with exposure to nearly every area of the business, including regular interaction with functional leaders, senior leadership, and executives.

Key Responsibilities

• Integration Execution & Continuity
  • Maintain a strong understanding of active integrations, including current status, priorities, outstanding items, owners, dependencies, and next steps.
  • Take ownership of established integration activities and workstreams transitioned by the VP of Integrations & Strategic Initiatives.
  • Maintain momentum on active integrations when leadership attention shifts to another acquisition, transaction, or strategic priority.
  • Coordinate directly with functional leaders and acquired-company personnel to move integration activities toward completion.
  • Independently manage routine integration matters within established plans and processes.
  • Identify stalled, overdue, or at-risk activities and proactively follow up with the appropriate stakeholders.
  • Escalate risks, roadblocks, and decisions requiring leadership involvement.
  • Provide concise updates highlighting progress, outstanding priorities, risks, and decisions needed.
  • Ensure commitments and decisions made throughout an integration are followed through to completion.
• Integration Planning & Project Coordination
  • Support the development and maintenance of integration plans, timelines, transition workflows, checklists, and milestones.
  • Translate meetings and leadership decisions into clearly defined actions, owners, and deadlines.
  • Coordinate activities across Accounting, Finance, HR, Payroll, IT, Operations, Sales, Marketing, Legal, and other functional teams.
  • Monitor dependencies between workstreams and identify activities that could impact broader integration timelines.
  • Coordinate meetings, follow-ups, information requests, and stakeholder communication necessary to keep integrations moving.
  • Support transition planning, Day 1 readiness, system implementations, and post-close integration activities.
  • Maintain organized and accurate project documentation across multiple simultaneous acquisitions.
• Acquisition & Transition Support
  • Assist with gathering operational, financial, employee, technology, vendor, customer, fleet, and other information required throughout the integration process.
  • Organize incomplete or unstructured information into clear and actionable integration activities.
  • Coordinate information requests between corporate teams and acquired-company personnel.
  • Support system and process transitions across acquired businesses.
  • Assist with communications, training coordination, vendor transitions, employee transitions, and other integration initiatives.
  • Help prepare acquired businesses and internal teams for upcoming process, system, and organizational changes.
  • Support integration planning activities as new acquisitions move toward closing and transition into execution.
• Process Documentation & Continuous Improvement
  • Document current-state and future-state business processes.
  • Develop and maintain transition workflows, SOPs, checklists, process documentation, and training materials.
  • Capture decisions, challenges, and lessons learned throughout each integration.
  • Help continuously improve the organization’s integration playbook and standard approach to future acquisitions.
  • Maintain documentation that allows responsibilities to be efficiently transitioned or handed off as priorities change.
  • Identify opportunities to improve integration processes, communication, tracking, and overall execution.
• Cross-Functional Exposure
  • Gain broad exposure to integration activities involving various functional areas.
  • Work directly with functional leaders, senior leadership, and executives.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Operations, Project Management, or a related field preferred.
• 1–3 years of experience in project coordination, operations, business administration, finance, accounting, consulting, or a related field preferred.
• Exceptional organizational and follow-through skills.
• Ability to manage multiple projects, stakeholders, and competing priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable communicating and following up with individuals at all levels of an organization.
• Ability to work independently once objectives and expectations are established.
• Strong judgment regarding when to independently move an item forward and when leadership involvement is required.
• Ability to quickly learn unfamiliar business processes, systems, and terminology.
• Strong attention to detail and documentation.
• Ability to turn incomplete or unstructured information into organized action items.
• Proficiency with Microsoft Excel, Outlook, PowerPoint, and Microsoft 365.
• Experience with project management or workflow tools is a plus.
• Ability and willingness to travel up to 50% as needed to acquired-company locations, corporate offices, and other business locations.
• Previous experience with acquisitions, integrations, construction, field services, or multi-location businesses is helpful but not required.

Ideal Candidate

• Proactive, highly organized, curious, adaptable, and comfortable taking ownership.
• Enjoys learning how different parts of a business operate.
• Recognizes when an issue requires escalation.
• Comfortable operating in an environment where priorities can change quickly.

Career Development

• Take increasing ownership of integration workstreams.
• Independently manage established portions of larger integrations.
• Gain exposure to earlier stages of the acquisition process and integration planning.
• Participate in planning for upcoming acquisitions and transitions.
• Develop deeper knowledge across functional areas and business systems.
• Work directly with functional leaders, senior leadership, and executives.
• Eventually coordinate smaller or less complex integrations with increasing independence.