[Hiring] Implementation Manager @Collectly

Role Description

We are seeking a highly motivated and experienced Implementation Manager with experience in healthcare tech to join our team. As an Implementation Manager, you will play a pivotal role in overseeing the successful integration and deployment of our SaaS solutions within healthcare facilities and organizations.

Key Responsibilities

• Project Management: Lead end-to-end implementation projects, ensuring timelines, milestones, and deliverables are met according to client expectations.
• Client Engagement: Serve as clients' primary point of contact during the implementation phase, understanding their needs, and providing expert guidance to align our solutions with their requirements.
• Training and Onboarding: Develop and conduct comprehensive training sessions for client stakeholders, ensuring seamless adoption and utilization of our software.
• Customization and Configuration: Collaborate closely with clients and internal teams to customize and configure our software solutions to meet specific client needs while adhering to best practices.
• Issue Resolution: Proactively identify and address any implementation-related issues or challenges, providing timely resolutions to maintain project momentum.
• Documentation: Create detailed documentation of implementation processes, configurations, and client-specific requirements for future reference and improvement.
• Cross Functional Collaboration: Work across multiple departments (Sales, Customer Success, Product, Engineering) to ensure successful implementation and deployment of new products.

What Success Looks Like

Within the first 90 days:

• Complete the Healthcare Financial Management Association CRCR training with a passing score.
• Successfully complete the Collectly Implementation Manager onboarding program.
• Develop a strong foundational understanding of the Collectly platform, including core workflows and capabilities.
• Gain fluency in the Collectly Implementation Framework and delivery methodology.

Over two quarters, success includes:

• Successfully lead and deliver at least three customer implementations from kickoff through go-live.
• Demonstrate a clear understanding of implementation nuances across Collectly's product lines, including Post-Service, Time of Service, and Pre-Service.
• Build proficiency with implementation tools, systems, and best practices to drive efficient, high-quality deployments.
• Establish strong, collaborative relationships across cross-functional teams, including Product, Engineering, Customer Success, and Sales.

Qualifications

• 3+ years of experience in software implementation within the healthcare industry or healthcare SaaS.
• Proven track record of successfully managing complex implementation projects from initiation to completion.
• Excellent written and verbal communication skills to convey project information clearly and concisely.
• Familiarity with healthcare software systems and ability to comprehend technical concepts for effective communication with development teams.
• Strong interpersonal skills with the ability to build and maintain excellent relationships with clients while understanding their unique needs.
• Ability to analyze issues, think critically, and provide effective solutions in a fast-paced environment.
• Collaborative attitude with the ability to work effectively within a team and across departments.

Alignment with Collectly's GTM Values

• We are owners - we have humility and put the team first.
• We know our numbers - we are data-driven and understand how to impact our business internally and our customers' business externally.
• We are AI powered - we automate easy repetitive tasks and research so we can solve harder problems and have a greater impact.
• We are one with the Buffalo - we expect that there will be challenges along the way and, like the Buffalo, we confront these challenges head on by running INTO the storm.

Core Competencies

• Effectively plans, executes, and delivers implementations on time and within scope. Skilled in managing timelines, risks, dependencies, and stakeholder expectations across multiple concurrent projects.
• Builds trust with clients through clear, proactive communication. Able to lead meetings, manage expectations, navigate challenges, and drive alignment with diverse stakeholder groups.
• Develops a strong understanding of the Collectly platform and implementation tools. Comfortable translating business requirements into system configurations and troubleshooting issues in collaboration with technical teams.
• Works seamlessly with Product, Engineering, Sales, and Customer Success teams to ensure successful implementations. Advocates for client needs while aligning with internal priorities and processes.

Preferred

• Demonstrates a foundational understanding of revenue cycle management, including patient billing, collections workflows, and payer dynamics.
• Experience implementing SaaS-based solutions, ideally in healthcare or revenue cycle management environments.
• Familiarity with cloud-based deployment models, system integrations (e.g., APIs, EHR/PM systems), data migration, and configuration best practices.
• Demonstrates an understanding of scalable implementation approaches and client onboarding in a SaaS environment.

Benefits

• Unlimited PTO: We believe in work-life balance and encourage you to recharge when you need it.
• Comprehensive Health Coverage: Fully paid medical, dental, and vision insurance for you and your dependents, because your well-being matters to us.
• Equity Opportunities: Share in our success with stock options - your hard work will drive our growth.
• Retirement Planning Made Easy: Enjoy a 401(k) with a generous company match to secure your future.
• Student Loan Support: We help lighten the load with contributions toward your student loans.