[Hiring] Grant Program Manager @Indigenous Youth Roots

Role Description

The Granting Program Manager is responsible for supporting the implementation of IYR granting programming streams. This role will facilitate relationship building and outreach initiatives, coordinate with Advisory Circles and Review Circles throughout the program life cycle, and will be an active people leader in developing systems, structures, and processes that contribute to program evaluation, impact reporting, and the grant lifecycle.

Summary of Duties and Responsibilities

• Granting Program Management:
  • Coordinate the launch and implementation of granting streams
  • Communicate with grantees to notify of decisions, collect necessary information, and issue contracts
  • Monitor and manage internal processes including the grantee timelines, granting stream implementation, and stream impact reports
  • Oversee internal processes relating to grant applications, reviews, and approval determinations
• Stakeholder Engagement:
  • Co-lead the Granting Advisory Circle and Granting Review Circles, including scheduling, facilitating, and recommendation oversight
  • Oversee relationship building and outreach initiatives occurring throughout the department related to grantees, funders, and community partnerships
  • Liaise with internal partners (Finance, Communications, etc) to support program functionality, payments, outreach, and more
  • Lead communications initiatives for Granting Programs, including developing a strategy and supporting website updates
• Administration & Reporting:
  • Act as primary system administrator on granting software
  • Manage special projects, including planning logistics, scheduling, and monitoring budgets
  • Support the evaluation of programming and the sharing of impact and outcome reports
  • Develop and monitor budgets and expenditures across various projects
  • Ensure timely and accurate reporting requirements both internally and externally
• Leadership & Collaboration:
  • Build a culture of shared leadership by mentoring managers and team leads in relational accountability and adaptive change practices
  • Facilitate learning cycles within teams to foster reflection, feedback, and course-correction
  • Regularly assess and recommend adjustments to the organization’s procedures and policies to ensure the organization stays current and relevant in a rapidly changing environment
• Community Engagement:
  • Promote a collaborative, transparent, and accountable organizational culture that reflects IYR’s values
  • Participate actively in staff meetings, working groups, and committees to advance organizational goals
  • Uphold and promote the organization’s cultural values and guiding principles in all workplace practices
  • Engage with the Indigenous community and support initiatives that strengthen relationships and collaboration
• Health, Safety, and Wellness:
  • Carry out your duties in a manner that does not adversely affect your own health and safety or that of others by reporting all potential hazards, all incidents, and injuries
  • Co-operate, support, and engage with any measures introduced in the workplace to improve occupational health & safety
• Other:
  • Maintain high ethical standards and demonstrate integrity, honesty, and trustworthiness in all endeavours and communications
  • Support and participate in all IYR staff, department, and team meetings
  • Participate in external and internal committees, working groups, or projects as required
  • Undertake other duties as assigned

Qualifications

• 3+ years in roles related to project oversight or program development
• 3+ years in roles related to funding or granting
• Previous people leadership experience an asset
• Experience working with Indigenous youth communities an asset
• Strong administrative experience, with the ability to manage multiple projects and tasks simultaneously
• Proven written and verbal communication skills, with the ability to convey complex information clearly
• Excellent organizational and time management skills with a high attention to detail

Skills & Competencies

• Exceptional Communication: Skilled at conveying ideas with empathy, transparency, and adaptability across diverse audiences, including youth, staff, and community partners
• Coaching and Mentorship: Proven ability to support staff development, build team confidence, and nurture future leaders
• Emotional Intelligence and Integrity: Demonstrates humility, honesty, and self-awareness, fostering trust and accountability
• Collaboration and Partnership-Building: Works effectively across departments and with external stakeholders to achieve shared goals
• Resilience and Crisis Management: Provides steady leadership during periods of change, risk, or conflict, while supporting staff and organizational stability
• Organizational Skills: Balances multiple priorities, manages complex workflows, and delivers results on time
• Risk Management: Able to identify, mitigate, or eliminate potential risks related to grant stewardship and funding relationships

Reporting Relationships

• Reports to: Director of the Department of Impact & Granting
• Direct Reports: (1) Impact & Evaluation Coordinator